The Wellman City Council met in regular
session in the Council Chambers of the
The agenda was approved upon motion by Seward second by Oldfield and all aye votes.
The minutes of the previous meeting were presented. With no additions or corrections the minutes stand approved as read.
The list of bills were reviewed. Swartzendruber moved, Oldfield seconded and all voted aye to pay the following:
GENERAL
GOVERNMENT
FIRE PROTECTION:
Wellman Fire
Department one-half budgeted contribution 5,000.00
CEMETERY:
LIBRARY SERVICES:
Payroll expense 1,838.50
Baker & Taylor
Books library books 293.00
Demco library supplies 101.03
Kalona News
subscription 33.00
Sagebrush
Corporation barcode labels 28.90
Wellmark Miller health insurance 218.88
PARKS &
RECREATION:
Payroll expense 2,520.48
Bancard Lampe lodging for Parks conference 123.20
Cox Sanitation
one ballpark stop 12.00
Ebert Supply
trash bags 44.45
Glenn Guengerich replace light at
Trio Gas &
Hardware supplies 81.09
Payroll expense 384.59
Al Haugen time
& materials (1/2) for roof repair 150.52
The Water Shop ½
expense new water softner at center 432.50
CITY HALL:
Payroll expense 109.71
Aramark Uniform Services mop,towel,airfresh,mats 41.36
Ebert Supply paper towels 20.95
Glenn Guengerich repair & replace lights at City Hall 82.00
Nu-Trend Accessibility Systems annual lift safety
inspection 285.00
Petty Cash Fund
vacuum repair 26.76
Trio Gas &
Hardware supplies 13.99
Wellman Telephone
Co prewire new maintenance shed 23.25
FINANCIAL
ADMINISTRATION:
Payroll expense 452.47
Wellmark Wade insurance 413.63
OTHER
ADMINISTRATIVE EXPENSES:
Koch Brothers
copier maintenance 357.35
PAYROLL TAXES
& DEDUCTIONS:
Federation Bank fed wht & fica/medicare 2,527.13
IPERS
outstanding adjustment due 91.97
EMPLOYEE HEALTH
BENEFIT:
Mercy-Kalona
Family Practice 23.70
Mercy
STREETS &
SIDEWALKS/GENERAL FUND:
Trio Gas &
Hardware supplies 5.75
LOCAL OPTION SALES
TAX FUND:
General Fund
budgeted transfer for maintenance shed project 30,000.00
TIF DISTRICT FUND:
Don Gingerich ½ annual TIF/Stone Gate infrastructure 1,505.50
Housing Fund ½
transfer for Stone Gate 701.00
LIBRARY DONATION
FUNDS:
Steve Miller
reimburse conference expenses 188.00
RECREATION CENTER
FUND:
Payroll expense 709.59
ADT Security
Services November security service 43.00
Bancard supplies 345.87
Cox Sanitation
& Recycling 3 stops/September 36.00
Ebert Supply
paper products 113.10
Farner-Bocken Co concession items 131.76
Teresa Lampe
mileage to Iowa Citiy/Menards for purchases 20.25
Municipal Gas Fund
on note 40.00
Petty Cash pizza
for concessions 12.11
CABLE CHANNEL:
Bancard hard drives/Ebuyer.com 295.67
Larry Thurman
reimburse for purchases 66.48
TOTAL 50,640.40
ROAD
USE TAX FUND
Payroll expense 473.05
Douds Stone roadstone for stock 63.25
TOTAL 581.75
GAS
SYSTEM FUND
Payroll
expense 1,113.69
Bob Boyse & Sons sand for gas mains 300.00
Clayton
Energy September natural gas purchase
16,126.95
Groebner & Associates material 203.89
Tomisha Hammes refund deposit 61.31
Municipal
Gas System refund deposits to customer accounts 94.03
SJ
Smith Welding repairs to welder 414.06
Trio
Gas & Hardware supplies 31.38
Wellmark Slaubaugh health
insurance 676.55
TOTAL 20,710.04
WATER
SYSTEM FUND
Payroll expense 3,362.71
Bancard lodging for Phil/IRWA Dubuque conference 187.51
Steve Cole
refund deposit 9.00
Douds Stone rock/water repairs 264.84
Gambles diamond
blade by Mark 250.00
Tomisha Hammes refund deposit 79.03
Hygienic
Laboratory water testing 431.00
Max Lewis
mileage to Batavia & Washington/leak detector 55.89
Municipal Water
System refund deposit to customer account 67.31
Petty Cash Fund
reimburse Oldfield/conference lunch 14.33
Trio Gas &
Hardware supplies 222.64
Utility Equipment
2 repair clamps 157.86
City of
Water Sinking Fund
½ budgeted transfer for debt service 13,935.00
Wellmark Farrier health
insurance 198.84
TOTAL 26,735.96
9TH
AVENUE NORTH WATER IMPROVEMENT PROJECT
Bockenstedt Excavating retainage
1,500.00
9TH
AVENUE SOUTH WATER IMPROVEMENT PROJECT
Seaton
Construction pay estimate on contract 24,508.25
WASTEWATER
SYSTEM FUND
Payroll expense 1,445.05
Bancard lodging for Mark/water/wastewater fall workshop 141.44
Lodging for
Rich/IRWA conference 176.96
Sewer Sinking Fund
½ budgeted transfer for debt service 18,615.00
Wellmark Oldfield insurance 218.88
TOTAL 20,628.07
SOLID
WASTE DISPOSAL FUND
Payroll expense 281.45
Cox Sanitation
& Recycling trash bags 1,256.25
TOTAL 1,537.70
Payroll expense 923.00
GRAND TOTAL 147,765.17
The September financial statement was reviewed and discussed. Swartzendruber moved to approve the statement, Goodrich seconded and all voted aye. The statement included September revenues as follows:
SEPTEMBER
REVENUES
General Fund 10,743.55
Employee Benefit Tax Fund 1,300.77
Support Public Library Fund 369.14
Community Development Block
Grant 0.00
Liability/Property Insurance 1,517.50
Local Option Sales Tax
6,188.26
Road Use Tax Fund 10,513.27
Tax Credit Reimbursement Fund
21.00
Tax Increment Financing Fund 4,237.46
Debt Service Fund 1,240.88
Library Services Fund 781.57
Recreation Center 1,415.72
Trust & Agency Funds 59.71
Capital Reserve Fund 196,409.60
Municipal Gas System Fund 23,993.27
Municipal Gas System CD 0.00
Municipal Water System Fund 16,765.91
Municipal Water Sinking Fund 2.19
Municipal Water System CD 0.00
Water Utility Capital Project 66,000.00
Municipal Sewer System Fund 12,050.76
Sewer Sinking Fund 1.29
Solid Waste Disposal Fund 4,230.22
Senior Dining HAA Fund 3,955.28
Senior Center CD 0.00
TOTAL SEPTEMBER REVENUES 362,340.09
Shawn Powell, city insurance agent, was present to inquire what the council wanted for procedures in filing insurance claims. Recent incidents have occurred where claims were not reported in a timely manner. Powell asked for an understanding of line of authority and the process for turning in claims. In the pass he has worked with the clerk in these matters and asked if this would be appropriate. Powell would provide necessary forms that could be filled out at the time of the loss and forwarded on to his office. After further discussion, it was decided that a written policy might be helpful in determining the chain of command and process for claims filed.
The City Attorney reported on reviewing the Aramark contract to determine if it can be terminated. The contract is a two hundred sixty week contract and signed by the Clerk in June, 2000. However, it does not have the Mayors signature and if there was no recorded approval by the City Council he believes the contract can be terminated. The minutes will be checked and then a thirty-day termination notice given to Aramark. Kitchen is working on several collection cases which will be discussed privately with the Clerk or in closed session if the Council wishes this information. Jeff Powell reported he is working on four junk car violations. The parties have had their first appearance in court and all pled not-guilty so trial is set for late December. Should the junk be cleared from the properties to the Citys satisfaction, the charges will be dropped. There are also three curfew violations being prosecuted.
Teresa Lampe, Recreation Director, asked if the area behind the band shell can be tiled and cleaned up for better walking access for school children through the area. City employees will look at the situation and see what might be done. Lampe also asked that an easement be obtained from the Dr. Jay Miller family to provide for a walking trail through their open lot to the grade school. The school is supportive of this project. Lampe indicated they may agree to a cost share to get it completed. Kitchen will look into easement issues.
Ryan Miller, representing the Wellman Area Foundation, reported their selection committee has agreed upon KD3, LLC of Iowa City to be the architect for their CDBG child care facility project. Swartzendruber moved to approve KD3 as architect for this project, Oldfield seconded and all voted aye.
A bid from DeRossett Company for new odorant equipment for the natural gas system was submitted in the amount of $20,785 plus an additional $990 to include a storage tank. This equipment will be built now but not installed till spring. Oldfield moved to approve purchase of the system, Seward seconded and all voted aye.
IAMU is offering Home Energy Audits for municipal gas customers. After discussion, Swartzendruber moved to pay seventy-five percent of the $105 cost of audit up to ten customers. Goodrich seconded the motion and all voted aye.
The Freedom Security Bank gas CD of $50,000 will need to be cashed to cover the construction costs of the maintenance building. As the CD is not due until May, 2006 this will mean around $800 in early withdrawal penalty. Goodrich moved to withdraw the CD, Seward seconded and all voted aye.
As Christmas and New Years holidays fall on Sunday this year, Oldfield moved to give City employees Friday afternoon and Monday all day off for both Christmas and New Years. Swartzendruber seconded and all voted aye.
In general administrative discussion Lewis presented a bid of $4,392 from Shamrock Construction for asphalting the City Hall parking lot fifty feet in width. An additional amount of $1,921 would asphalt the alleyway section adjoining. The Council consensus was not to do the alleyway but just the parking area. A grant of $2500 will be received to help cover the cost of this work to provide for handicap parking during elections to comply with new federal laws.
Swartzendruber read a memo from the city engineers office in regard to updates on various city projects.
Oldfield commented that it would soon be time to work on the new budget and everyone must look closely at what needed to be budgeted and then stay within it.
Kisner reported Al Haugen had worked on repairing the
Lampe announced the skating rink would be holding a Halloween party for the children on October 31.
With no further business the meeting was
adjourned at
These minutes transcribed by the City Clerk
from written notes and/or audio tape subject to Council approval.