November 7, 2005

                                                                                                              Wellman, Iowa 52356

 

 

     The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 7:00pm. Mayor Max Lewis presided with the City Attorney, City Clerk and following Council Members: Robert Goodrich, Robert Swartz-endruber, Richard Oldfield, George Kisner and James Seward; absent: no one. Also present were Mary Coblentz from the news media, Sheriff Jerry Dunbar, City Engineers Mike Hart and Justin Meade, and nine citizens.

     Seward moved to approve the agenda, Goodrich seconded and all voted aye.

     At 7:01pm Mayor Lewis opened the Public Hearing to receive comments on the fy06 budget amendment. There were no written or oral comments. The hearing was promptly closed. Resolution No. 05-36 to adopt the fy06 budget amendment was introduced and caused to be read. Goodrich moved to adopt Resolution No. 05-36, Oldfield seconded and upon roll call the vote was unanimous ayes. The Mayor affixed his signature.

     The Minutes of the previous regular City Council meeting and the Special/Work session held on October 31 was presented. With no additions or corrections the minutes stand approved as read.

     The bill list was reviewed. Teresa Lampe was asked to report on the North Park path repairs as some Council members voiced concerns about the work. She explained that a sealant was placed in the larger cracks until spring when sealer will need to be used over the complete path system. Swartzendruber moved, Oldfield seconded and all voted aye to pay the following:

GENERAL GOVERNMENT FUND

POLICE PROTECTION:

Washington County Auditor – Nov law contract                                                          5,037.35

Wellman Telephone Co – phone to law center                                                                  33.12

FIRE PROTECTION:   

Alliant Energy – fire station                                                                                             177.07

Reggie Tire – fuel                                                                                                           454.00

City of Wellman – fire station Sep gas                                                                                7.43

CIVIL DEFENSE:

Alliant Energy – weather siren                                                                                          11.26

Mellinger Cabinet Shop – fire siren Nov electric                                                               15.00

ANIMAL CONTROL:

Max Lewis – mileage to take dog to Paws & More                                                          13.77

Paws & More – Nov payment                                                                                       140.00

TRAFFIC CONTROL:

Alliant Energy – highway flashing light                                                                               11.50

LIBRARY SERVICES:

Payroll expense                                                                                                          2,200.69

Steve Miller – mileage to Dubuque                                                                                 110.57

Staples – library office supplies                                                                                        63.73

Wellman Telephone Co – phone services                                                                         59.82

PARKS:

Payroll expense                                                                                                             939.36

Alliant Energy – electric services                                                                                    217.60

Larry Hofmann Parking Lot Maintenance – repair walking paths                                  1,940.00

Kalonial Lawn Care – spray North Park                                                                        885.00

Reggie Tire – diesel                                                                                                         17.00

Reha Greenhouses – 4 bags shredded bark                                                                      23.96

Trio Gas & Hardware – supplies                                                                                      60.60

PLANNING & ZONING:

Wellman Advance – ad for building inspector x 2                                                             33.60

SENIOR DINING:

Payroll expense                                                                                                             464.06

Alliant Energy – electric services                                                                                    252.35           

Wellman Advance – senior center commission ordinance                                                  55.93

City of Wellman – Sep utilities                                                                                        122.38

LEGISLATIVE:

Payroll expense – Mayor                                                                                                 53.83

FINANCIAL ADMINISTRATION:

Payroll expense                                                                                                            504.54

CITY HALL:

Payroll expense                                                                                                             107.16

Alliant Energy – municipal building                                                                                  272.77

Aramark Uniform Services – mats, mops,etc                                                                    77.14

Freeman Foods – cleaning supplies                                                                                  29.84

Trio Gas & Hardware – supplies                                                                                      34.05

City of Wellman – Municipal Building Sep gas                                                                  17.44

Wellman Telephone Company – phone services                                                             197.87

OTHER ADMINISTRATIVE EXPENSES:

Quill Corporation – office supplies                                                                                 234.48

Wellman Advance – publications                                                                                    579.13

CDBG HOUSING EMPLOYEE HEALTH BENEFIT:

Slagle Pharmacy                                                                                                              48.60

PAYROLL TAXES & DEDUCTIONS:

City of Wellman – payroll deduction/IPERS                                                                     35.59

Federation Bank – fed wht & fica/medicare                                                                 3,001.34

IPERS – employee retirement fund                                                                              2,045.82                       

Treasurer State of Iowa – state wht                                                                                699.00

AFLAC – employee insurance                                                                                       226.60

Wellmark – payroll deduction                                                                                        124.70

TAX CREDIT FUND/GENERAL:

Tindal & Kitchen – city attorney fees                                                                              150.00

TAX CREDIT FUND/STREETS & SIDEWALKS:

Trio Gas & Hardware – supplies                                                                                      59.99

Wellman Auto Supply – parts/streets dept                                                                        67.53

REHAB PROJECT:

ECICOG – administration fees                                                                                    1,885.00

RECREATION CENTER:

Payroll expense                                                                                                          1,022.32

Alliant Energy – skating rink electric                                                                               154.72

Cox Sanitation – 5 stops/October                                                                                    60.00

Farner-Bocken – concessions                                                                                          69.61

Freeman Foods – concessions                                                                                         74.92

iwireless – cell phone service                                                                                            48.01

Mahaska Bottling – soft drinks                                                                                         32.00

Quill Corporation – office supplies                                                                                   54.08

Treasurer State of Iowa – October sales tax                                                                     76.00

City of Wellman – skating rink Sep services                                                                     73.79

Wellman Telephone Company – skating rink phone                                                          24.17

CABLE CHANNEL:

Wellman Telephone Co – phone jack & labor for equipment room                                   24.61

(Vendor undetermined) – to purchase a second camera and related equipment             2,832.98

                                                                                         TOTAL                          28,346.78

MAINTENANCE BUILDING PROJECT

Hart-Frederick Consultants – engineering services                                                       4,409.01

ROAD USE TAX FUND

Payroll expense                                                                                                             402.37

Alliant Energy – street lighting                                                                                      1,423.74

Gretter Motor Co – oil change on tonner truck                                                                 18.82

Iowa Prison Industries – signs, etc                                                                                  329.20

City of Kalona – jet clean tiling along 1st Avenue                                                            125.00

LL Pelling – premix/patch                                                                                              327.59

Reggie Tire – fuel                                                                                                           504.76

Shamrock – asphalt parking lot                                                                                   4,542.00

                                                                                        TOTAL                             7,673.48

9TH AVENUE NORTH STREET IMPROVEMENTS PROJECT

Hart-Frederick Consultants – engineering services                                                     12,101.92

LL Pelling Company – pay estimate #6                                                                   138,168.40

                                                                                         TOTAL                        150,270.32

GAS SYSTEM FUND

Payroll expense                                                                                                          1,431.52

Alliant Energy – electric services                                                                                    121.03

Brown Supply – yellow marking paint                                                                              51.00

I Wireless – cell phone services                                                                                        78.85

Iowa Assn Municipal Utilities – Home Fitness Program                                                    50.00

Municipal Gas System – furnace, water heater, insulation rebates                                    725.00

Municipal Gas System – refund customer deposit to account                                            75.63

Pitney Bowes – postage for postage machine                                                                 300.00

Reggie Tire – fuel                                                                                                           118.50

Sensus – 1/3 annual support                                                                                           350.00

Treasurer State of Iowa – October sales tax                                                                   581.00

Trio Gas & Hardware – supplies                                                                                        7.08

Donna Wade – mileage to Kalona/cash CD                                                                       6.48

Wellman Automotive – repair Chevy pickup per insurance estimate 2,134.45

City of Wellman – maintenance shed Sep gas                                                                   18.87

                                                                                         TOTAL                            6,049.41

WATER SYSTEM FUND

Payroll expense                                                                                                          3,090.21

Advanced Water Technology – polyquest product                                                         399.04

Alliant Energy – electric services                                                                                 1,166.35

Boyse Dozing – break cement on 2nd Street                                                                   405.00

Brown Supply – parts & repairs                                                                                     590.49

Douds Stone Inc – clean stone                                                                                       194.56

Hach – testing supplies                                                                 83.50

Hawkins Water Treatment – chemicals                                                                           622.50

Ideal Ready Mix – repair Young sidewalk                                                                      132.00

Menards – supplies                                                                                                          43.54

Pitney Bowes – postage for postage machine                                                                 300.00

Reggie Tire – fuel                                                                                                           249.00

Sensus – 1/3 annual support                                                                                           350.00

Trio Gas & Hardware – supplies                                                                                    205.65

Utility Equipment Co – repair parts                                                                                244.87

Treasurer State of Iowa – October sales tax                                                                  891.00           

City of Wellman – water plant Sep gas                                                                               6.00

Wellman Farm Center – 6” internal coupler                                                                        3.00

Wellman Telephone Company – water plant alarm                                                           23.92

                                                                                         TOTAL                           9,000.63

9TH AVENUE NORTH WATER IMPROVEMENT PROJECT

Hart-Frederick Consultants – engineering services                                                          210.31

9TH AVENUE SOUTH WATER IMPROVEMENT PROJECT

Hart-Frederick Consultants – engineering services                                                       5,376.16

Seaton Construction – pay estimate #4                                                                      33,569.43

                                                                                         TOTAL                          38,945.59

WASTEWATER SYSTEM FUND

Payroll expense                                                                                                          1,710.32

Alliant Energy – electric services/wastewater plant                                                       1,382.49

Freeman Foods – ice for wastewater samples                                                                    9.87

Hupp Electric Motors – repair pump                                                                           1,917.53

Pitney Bowes – postage for postage machine                                                                 300.00

Reggie Tire – fuel                                                                                                             46.00

Sensus – 1/3 annual support                                                                                           300.00

Testamerica – wastewater testing                                                                                   401.40

Treasurer State of Iowa – October sales tax                                                                    84.00

Trio Gas & Hardware – supplies                                                                                      19.99

City of Wellman – wastewater plant Sep gas                                                                    16.01

Wellman Telephone Company – phone services                                                               68.44

                                                                                         TOTAL                           6,256.05

SOLID WASTE DISPOSAL FUND

Payroll expense                                                                                                             700.20

Cox Sanitation & Recycling – Oct recycling                                                                2,703.75

                                    stickers sold                                                                               56.75

                                    trash bags                                                                               2,512.50

Pyramid Services – repair parts/leaf vac                                                                         684.63

Reggie Tire – fuel                                                                                                             43.00

Wellman Advance – resolution to raise rates                                                                     18.41

                                                                                         TOTAL                            6,719.24

SENIOR DINING HAA FUND

Payroll expense                                                                                                             988.22

Freeman Foods – raw food                                                                                             74.30

Hawkeye Foodservice – raw food & supplies                                                             1,414.41 

Mildred Whetstine – reimburse supplies,raw food                                                             50.52

                                                                                         TOTAL                            2,527.45

SENIOR CENTER COMMISSION FUND

Payroll expense                                                                                                               29.06

                                                                            GRAND TOTAL                     260,437.33

     Sheriff Dunbar reported calls of service were up in all County communities. In addition to the reported calls for Wellman there were nine dog complaints and four curfew violations. He reminded everyone to vote on Tuesday.

     Justin Meade, project engineer from Hart-Frederick updated the Council on ongoing projects. The 9th Avenue North street project continues with storm intake boxes to be completed as well as some sidewalks, steps and retaining walls. The street is now open to through traffic and much of the seeding is done. A Change Order was submitted by LL Pelling to add $1,040 to the cost of the contract for cost of rental of traffic signage due to the six-week delay for city gas main work. They also asked for a completion date revision to December 2, 2005.

Meade also presented a Garling Construction Change Order on the new maintenance building project for removal of unsuitable soil and replace with fill, additional drain tile, vehicle exhaust vents and additional downspouts for a total cost of $3,734.73. Meade is ready to close the maintenance building project.

Paving is nearly completed to repair the area on 9th Avenue South for water main replacement. Seeding will not be done until spring.

Mike Hart suggested a four-way stop be established at 9th Avenue and 8th Street to slow down traffic.

     Swartzendruber moved to approve Change Order #2 for Garling Construction, New Maintenance Building Project. Goodrich seconded the motion and all voted aye.

     Seward moved to approve Change Order #4 for LL Pelling to cover costs of additional rental time on traffic signage. Kisner seconded the motion and all voted aye.

     Swartzendruber moved to approve LL Pelling’s Change Order for revision to the Completion date, December 2, 2005. Oldfield seconded and all voted aye.

     Teresa Lampe reported on the Parks & Recreation Board meeting. They approved a new meeting night of the last Wednesday of each month with meetings to be held in the Council Chambers. The Board will request budgeting next year for restroom improvements at the skating rink as well as new playground equipment. The Board will check Christmas decorations and replace light bulbs on Monday, November 14th. The City will need to find someone to install them on the light poles. Lampe asked about the easement from the Miller family for a walking trail to the grade school. Attorney Kitchen stated he had left messages at Mr. Young’s office but had not yet heard back from him. This project will not be done until spring. Lampe reported nearly one-hundred children attended the Halloween party at the skating rink. She thanked the City and all the businesses for their support. North Park water has been shut off and restrooms closed. The lights will remain on as long as weather permits. Goodrich moved to accept the Parks & Recreation Board report, Kisner seconded and all voted aye.

     Resolution No. 05-37 to establish certain building permit fees was introduced and caused to be read. Oldfield moved to adopt Resolution No. 05-37, Swartzendruber seconded and upon roll call the votes were unanimous ayes. The Mayor affixed his signature. The resolution increases to twenty-five dollars, the minimum for a building permit and for a fence/hedge.

     Resolution No. 05-38 to establish compensation for the Building Permit Inspector was introduced and caused to be read. Oldfield moved to adopt Resolution No. 05-38, Swartzendruber seconded and upon roll call the vote was unanimous ayes. The Mayor affixed his signature. The compensation will be twenty-five dollars for each permit inspection with an additional ten dollars if a second or more visits are required.        

     The Council recently decided to discontinue General Pest services. The manager called and asked to be reconsidered but the Council’s decision will not change.

     As there are still enough funds to do one more house under the CDBG Housing Grant, Goodrich moved to request an extension on the City’s contract with IDED. Oldfield seconded the motion and all voted aye.

     East Central Iowa Council of Governments have requested identification of authorized signers on documents relative to the CDBG grant for the Sunrise Child Care facility. Seward moved to have authorized signatures be the Mayor, if not available, then the City Clerk, if not available, then the Mayor ProTem. Oldfield seconded the motion and all voted aye.

     In General Administrative discussion, City Engineer Mike Hart stated the water main on 5th Avenue being discussed for replacement could be done by city workers but would require an IDNR permit as the size of main would be changed from a four-inch to a six-inch.

Seward asked about the 2nd Street bridge project and if land would need to be purchased for that. Hart stated land would need to be acquired. There is a sewer main attached to the bridge that will also need to be addressed.

Seward asked about the memo from Attorney Kitchen regarding social security numbers. The Mayor had expressed concern of a contractor collecting social security numbers through the City for equipment owned by the contractor and used by Wellman residents. Mr. Kitchen indicated the City should do a disclaimer to customers so they understand the number is not for City use but the contractor’s use. The City Clerk stated the office is no longer asking for numbers on the equipment agreements.

Seward also wanted an explanation on the request to do a library survey during the election on Tuesday. The Clerk stated the library director had asked if it would be allowed. Wade contacted the County Auditor who felt it might not be appropriate and suggested the City Attorney be asked. Mr. Kitchen concurred that it would be best to find another method of contact for the survey. The Library wants public input on their services and what the public might want added to them.

Swartzendruber asked of the Mayor if he was in favor of the municipalization of electric service project. Mayor Lewis responded that he was. Swartzendruber then asked if he had ever talked to Alliant employees about this project as he (Swartzendruber) had understood this might be the case. Lewis stated he had not. Lewis reported he and Bob Freeman had attended a meeting with the attorneys for the consortium recently and asked Freeman to report on that. Freeman stated most information was confidential but that the attorneys are encouraging all communities to send an entourage to the Iowa Utilities Board when the hearings take place. This has not been scheduled yet.

Goodrich commented on the fact that last February the Council had appointed Freeman to attend these meetings as their representative. A Council member would also be an attendee or the City Clerk.

     With no further business the meeting was adjourned at 8:15pm. The next regular City Council meeting will be held Monday, November 21, 2005, 7:00pm in the Council Chambers of the Wellman Municipal Building.

 

 

 

Minutes transcribed by the City Clerk from written notes and/or audio tape subject to Council approval.