10/03/11 Minutes
The Wellman City Council met in work session in the Council Chambers of the Wellman Municipal Building at 6:00pm. Mayor Ryan Miller presided with the City Administrator, City Clerk and following Council Members: Marc Pennington, Steve Slaubaugh, Doug Powell, Fern Bontrager and Johnny Schwartz; absent: no one.
The Consent Agenda was approved upon motion by Pennington, second by Slaubaugh and all aye votes. The Consent Agenda includes the agenda, minutes of the previous meeting, and the following claims:
| Acton Services Inc | south park unit service | 90.00 | ||
| ADL Development Group | TIF tax reimbursement | 5,192.00 | ||
| Alliant Energy | electric/various depts | 10,239.08 | ||
| American Public Gas Assoc | annual membership | 429.00 | ||
| Aramark Uniform Services | mats,mops | 40.55 | ||
| ASCAP | annual music license | 312.00 | ||
| B&L Concrete | 8th Ave cement work | 1,820.00 | ||
| Bancard Center | credit card charges | 157.55 | ||
| Cherokee Regional Medical Center | pre-employment drug test | 25.00 | ||
| Brenda Christiansen | reimburse for supplies | 30.97 | ||
| Cox Sanitation & Recycling | stickers,recycling fees | 2,787.25 | ||
| Custom Impressions | skate pass tokens,plaque | 147.00 | ||
| Digicon Inc | computer equip,labor | 421.00 | ||
| Energy Economics | repair rotary meter | 314.60 | ||
| Freeman Foods | supplies | 260.72 | ||
| Don Gingerich | building permit inspection | 35.00 | ||
| Jesse Gingerich | Sep cell phone reimburse | 43.00 | ||
| Glenn Guengerich | electric work at shop | 270.00 | ||
| Hawkeye Foodservice | raw food & supplies | 2,341.39 | ||
| Hawkins Inc | water treatment chemicals | 901.90 | ||
| Howard R Green Company | engineering | 3,565.98 | ||
| Chris Huston | mileage to meeting | 33.30 | ||
| Internal Revenue Service | wht, fica, medicare | 3,003.94 | ||
| Iowa Association Municipal Utilities | leak survey, newsletters | 1,876.83 | ||
| Iowa Dept Natural Resources | annual water use fee | 95.00 | ||
| Iowa Pub Employees Retirement Serv | payroll deduction | 1,917.96 | ||
| Kalonial Lawn Care | landscaping at North Park | 1,645.00 | ||
| Kuenster Heating & Air | repairs at Parkside | 113.55 | ||
| Teresa Lampe | Sep cell phone reimburse | 43.00 | ||
| Library Petty Cash | Sep postage | 40.80 | ||
| Lime Creek Township | annual cemetery contribut | 600.00 | ||
| Mahaska Bottling | concessions | 102.70 | ||
| Menards | supplies | 114.96 | ||
| Ryan Miller | Sep mileage | 44.40 | ||
| Municipal Gas System | insulation rebate | 500.00 | ||
| William Nickell | Oct lease payment | 150.00 | ||
| Paws & More | Oct city&customr contrib | 322.38 | ||
| Payroll expense | transfers final | 17,294.23 | ||
| Gary Peiffer | chain saw repair | 42.00 | ||
| Petty Cash Fund | stamps,postage,supplies | 76.03 | ||
| Process Solutions | water treament chemicals | 1,500.34 | ||
| Reggie Tire | fuel & tires | 373.00 | ||
| Sam’s Club | concessions | 350.00 | ||
| Schimberg Company | repair parts | 20.75 | ||
| Aaron Shumaker | Sep cell phone reimburse | 43.00 | ||
| Standard Pest Control | Oct service | 40.00 | ||
| Testamerica Inc | wastewater testing | 311.85 | ||
| Larry Thurman | mileage to football game | 80.70 | ||
| Treasurer State of Iowa | state wht & sales tax | 3,703.00 | ||
| VISA | stamped envelopes | 2,399.40 | ||
| Washington Community YMCA | electricity,rentals,membersh | 839.67 | ||
| Washington County Auditor | Oct law contract | 6,568.41 | ||
| Wellman Advance | advertising | 282.24 | ||
| Wellman Auto Supply | supplies | 21.03 | ||
| Wellman Emporium | Oct condominium fee | 117.00 | ||
| Wellman Fire Department | semi-annual contribution | 10,000.00 | ||
| Wellman Hardware | supplies | 374.94 | ||
| Wellman Telephone Company | phone services | 493.63 | ||
| Wellmark | payroll deduction | 568.91 | ||
| Woodruff Construction | pay request #11 | 63,109.88 | ||
| TOTAL EXPENDITURES | 148,637.82 |
The purpose of the work session was to get acquainted with the new City Administrator, Mark Baker, and to outline projects and priorities with him. Mayor Miller worked from a list he had created that included: review and complete outstanding projects list; weekly updates from the administrator to the council; weekly staff meetings; project schedule with completion dates; nuisance abatements; hire and train new city clerk; update Capital Improvement Plan with public works; review utility rates; work with Wellman Chamber of commerce to create economic development plan; work with Parks & Recreation Board for long term plan for North Park and South Park. Council members also added tracking of public works duties and jobs to better understand how long it takes to do certain tasks; place on high priority the meter change-outs; and review of chain of command for city staffing.
At 7:00pm the Council entered into Regular Session with the City Attorney, Ranee Fladung from the news media, Deputy Jared Schneider and three citizens/guests.
Deputy Schneider reported on the month’s calls of service with no new issues to report. Councilman Pennington voiced concern with Homecoming Week and the nice weather will have more school kids out and about during the scheduled events.
Tom Buckwalter was present to request installation of electric outlets at North Park for the Wellman Chamber of Commerce Quad County Porkfest to be held on October 8. With several vendors coming, they are concerned there are not enough outlets available. After discussing options Mayor Miller indicated he would contact Bob Schulty of Ace Electric to determine the feasibility of adding outlets in the area.
Resolution No. 11-38 to authorize a grant application to Washington County Riverboat Foundation for North Park concession stand improvements was introduced and caused to be read. Powell moved to adopt Resolution No. 11-38, Slaubaugh seconded and upon roll call the vote was unanimous ayes. The Mayor affixed his signature.
Resolution No. 11-39 to authorize a grant match for the Wellman YMCA to purchase gymnasium curtains and security cameras at Parkside Activities Center was introduced and caused to be read. Pennington moved to adopt Resolution No. 11-39, Bontrager seconded and upon roll call the vote was unanimous ayes. The Mayor affixed his signature.
Resolution No. 11-40 to accept a gift of property from Wellman Investors was introduced and caused to be read. Slaubaugh moved to adopt Resolution No. 11-40, Schwartz seconded and upon roll call the vote was unanimous ayes. The Mayor affixed his signature.
Tim Cutsforth from Howard R Green Company was present to submit a supplemental agreement for the 2011 Infrastructure Project to add construction of a water main from 5th Street to 6th Street (Highway 22) on 4th Avenue that will reduce the number of residents that will be without water during the construction of water mains on 6th Avenue to the Elementary School. Additional Survey and DOT permitting will need to be done. The engineering cost will be $8,000. Cutsforth has not calculated the estimated construction costs for this work. He reported the final plans would be on the November 7th meeting which will set a public hearing for November 21. The project will be let on December 5th and may also award the contract for that night. Project construction will start April 1st to be completed by September 30th. After further discussion Slaubaugh moved to approve the supplemental agreement, Pennington seconded and all voted aye.
With no further business Slaubaugh moved for adjournment at 7:32pm, Powell seconded and all voted aye. The next regular City Council meeting will be Monday, October 17, 2011, 7:00pm in the Council Chambers of the Wellman Municipal Building.
Minutes transcribed by the City Clerk subject to Council approval.