April 18, 2016
Wellman, Iowa
The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30pm. Mayor Ryan Miller presided with City Administrator, City Clerk and the following council members: Robert Goodrich, Fern Bontrager, Robert Freeman and Tracy Owens, absent Jared Schneider. Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Freeman, Seconded by Owens and all aye votes. The Consent Agenda includes the agenda, minutes from previous meeting, appointment of 2 P&Z members, February Financials and the following claims:
| 4/11 PAYROLL | ||
| Carrie Geno | $244.93 | |
| Sandra K Miller | $391.48 | |
| Allison R Watkins | $104.22 | |
| Carol A Wilkins | $921.71 | |
| Teresa K Lampe | $926.23 | |
| Beth A VanWinkle | $1,112.68 | |
| Betty Johnston | $115.54 | |
| Travis D Hartley | $998.72 | |
| Jesse J Meade | $1,082.13 | |
| Christine D Huston | $989.66 | |
| Kelly L Litwiller | $1,611.55 | |
| FED Taxes | $2,984.49 | |
| Action Services, Inc. | South Park Porta Potty | $77.50 |
| ALA Member Services | Library Membership Dues | $175.00 |
| Alliant Energy | City Utilities | $7,325.27 |
| Aramark Uniform Services | Skating Rink Mops | $74.64 |
| ASI Sign Systems | City Clerk Name Plate | $90.00 |
| Baker & Taylor Books | Library Books | $515.06 |
| Baker Paper Company, Inc. | Tissue/Towels/Trash Liners | $177.70 |
| Blake Hershberger Enterprise | Cut Cement-Water Main Break | $250.00 |
| Carol A Wilkins | Library Reimbursement-Supplies | $123.09 |
| Carrie Geno | Library Reimbursement-Supplies | $126.94 |
| Cherry Lake Publishing | Library Books | $32.22 |
| Clayton Energy Corporation | March Gas Purchase | $19,561.72 |
| Eastern Iowa Light & Power Co. | Lift Station | $98.97 |
| Elder Services, Inc. | Senior Center Supplies | $171.65 |
| Freeman Foods | Skate Rink-Merch for resale/Batteries/Supplies | $92.23 |
| Gas Products Sales, Inc. | Gas Supplies | $483.87 |
| Graber Heating & Air Cond. | Library Air Conditioner | $2,680.00 |
| Hawkins, Inc. | CIP Cleaning Chemicals | $3,291.80 |
| Hills Bank & Trust | March Merchant Fees | $400.34 |
| HR Green Company | 11th Street Sewer Project | $2,322.00 |
| Iowa Assoc Municipal Utilities | Hartley/Meade Plastic Pipe Workshop | $780.00 |
| Iowa League of Cities | VanWinkle Clerk School | $540.00 |
| Iowa One Call | Jan-Mar One Calls | $34.20 |
| Iva Bontrager | Parkside Cleaning Supplies | $52.16 |
| Kuesnster Plumbing, Htg & Air | Maintenance Shed Inspection/Parkside Heating | $1,024.18 |
| PeopleService, Inc. | May Water/Wastewater | $13,968.00 |
| Reggie Tire | Mower/Backhoe/Loader/Dump Truck-Fuel & #48 Tire Repair | $351.95 |
| RTI | Library Stock Supplies | $34.95 |
| Sam’s Club | Membership Renewal/Easter Supplies/Skate Merch for Resale | $1,059.85 |
| Slabach Construction | Vac Job-2 holes dug for barricades | $412.50 |
| Technology Services of Iowa | Monthly Maintenance City Hall | $140.00 |
| UnityPoint Clinic | VanWinkle Pre-employment drug test | $37.00 |
| UpStart | Library Misc. Supplies | $63.95 |
| USDA | April Payment | $2,532.00 |
| Washington Community YMCA | March Fees | $222.65 |
| Washington County Auditor | April- June Law/Communications | $22,126.00 |
| Washington County Hospital | Thrapp/VanWinkle Drug Test | $82.00 |
| Washington Evening Journal | Library Yearly Subscription | $124.25 |
| Weamer Electric LLC | Day Care Hand Dryer | $52.50 |
| Yotty’s Inc. | Chains/Snaps/Plugs/Adaptor-Gas | $65.85 |
| Total | $93,257.33 |
February Financial Report:
| Fund | Revenues | Expenses | |
| 001 | General Fund | $17,449.71 | $21,343.90 |
| 003 | Aid to Public Library | $574.43 | $432.09 |
| 004 | Liability/Prop Ins | $5,868.73 | $0.00 |
| 006 | Street Assessment | $5,147.92 | $0.00 |
| 007 | Tax Credit Reimbursement | $0.92 | $638.01 |
| 050 | Comm Dev Grant/Housing | $0.00 | $0.00 |
| 054 | Comm Dev Grant/Sewer | $0.00 | $0.00 |
| 110 | Road Use Tax | $14,553.14 | $6,478.80 |
| 112 | Employee Benefit | $1,857.19 | $2,831.70 |
| 121 | Local Option Sales Tax | $12,172.72 | $0.00 |
| 125 | Tax Increment Financing | $7,323.71 | $2,532.00 |
| 127 | Housing & Urban | $1.93 | $0.00 |
| 131 | Library County | $0.00 | $0.00 |
| 132 | Library Progam | $0.00 | $0.00 |
| 133 | Library Local | $0.00 | $0.00 |
| 134 | Library Stitler Trust | $0.00 | $0.00 |
| 135 | Library Fines & Fees | $117.39 | $90.27 |
| 136 | Library State | $0.00 | $0.00 |
| 137 | Library Savings | $109.25 | $0.00 |
| 138 | Library Capital | $0.00 | $0.00 |
| 151 | Skate Rink | $6,449.00 | $4,513.12 |
| 152 | Parkside | $1,903.89 | $4,298.09 |
| 153 | Parkside Maintenance | $0.32 | $0.00 |
| 154 | Parks Playground Project | $0.02 | $0.00 |
| 156 | Riverboat Municipal Grant | $7.11 | $0.00 |
| 181 | Sr Dining HAA | $0.00 | $6.00 |
| 182 | SR Dining Waiver | $0.00 | $0.00 |
| 183 | Sr Dining Donation | $1,503.02 | $493.44 |
| 184 | Sr Dining Project CD | $0.68 | $0.00 |
| 200 | Debt Svc 2012 A | $3.37 | $0.00 |
| 205 | Debt Svc 2012 B | $4,648.02 | $0.00 |
| 210 | Debt Svc 2011 Infra | $0.00 | $0.00 |
| 220 | Debt Svc Parkside | $0.00 | $0.00 |
| 301 | Cap Equip Reserve | $0.00 | $0.00 |
| 304 | Cap Proj Parkside | $0.00 | $0.00 |
| 305 | Cap Proj Parks & Trls | $0.00 | $5,798.77 |
| 308 | 2011 Infrastructure | $0.00 | $0.00 |
| 500 | Perm Funds/Library | $0.00 | $0.00 |
| 600 | Water | $36,603.34 | $19,722.82 |
| 601 | Water Capital Projects | $9.53 | $0.00 |
| 602 | Water Sinking | $0.01 | $0.00 |
| 603 | Water CD/RO Filters | $0.00 | $0.00 |
| 604 | Water RO Project | $1.08 | $0.00 |
| 610 | Sewer | $21,056.11 | $14,750.51 |
| 611 | Sewer Capital Projects | $1.14 | $895.06 |
| 612 | Sewer Sinking | $0.01 | $0.00 |
| 640 | Gas | $54,977.93 | $62,465.99 |
| 670 | Landfill/Garbage | $3,551.13 | $2,968.00 |
| 700 | Cable TV | $0.84 | $0.00 |
| 740 | Storm Water | $2,912.49 | $0.00 |
| TOTAL | $198,806.08 | $150,258.57 | |
No one spoke in the public forum.
Randy Tinnes gave a Sherriff’s update with 27 calls for the month of March. He reported that there was nothing out of the ordinary.
Dennis White with PeopleServices gave council a brief update on the operations of the Water and Wastewater plants. He explained that they are having some RO skids shutting down and that they would be working with Jetco on figuring this out. He wanted to let Council know that the sludge has been hauled out. They had an inspection with HR Green today and everything seemed to go well. He spoke with the DNR and they approved that we are still using Well #2 until it’s due for reviewing. He also introduced Josh Dean as the new full-time operator. Dean told the council that he feels everything is running smoothly. Dennis also said that they’ve offered a part-time position to one of their applicants and if he accepts he could start as early as next week. This position would work 20-25 hours per week alongside Dean.
Resolution No. 16-22 A Resolution approving plat of survey for Richard Beachy Auditor Parcel W was introduced and caused to be read. Litwiller explained to Council that it’s been okayed by P&Z and that the land will remain farm ground as of now. Goodrich moved to adopt Resolution No. 16-22, Bontrager Seconded and upon roll call the vote was 4 unanimous ayes, Schneider absent.
Bontrager moved to accept the increase of cell phone reimbursement from $43.00 to $60.00, Seconded by Freeman all voted aye.
Discussion and action was taken on hiring the third public works employee. Council discussed what exactly they were looking for in the third employee. It was decided that the third employee will work alongside the other two Public Works Employees. The starting rate will be $15/hour DOQ. Litwiller will have the ad ready to run in next week’s paper and will run until position is filled.
Discussion was had on LL Pelling bid for Spring Chip & Seal. Litwiller had gone around with Hartley and decided to eliminate the southwest end of town until the fall. By eliminating this section of town for the spring they were able to stay on budget.
Discussion and action was taken on approving disbursement of Petition and Waiver for 11th Street Sewer Project. Litwiller explained to Council that she had received the petition and has them drawn up and ready to mail out hopefully tomorrow. Bontrager moved to approve the disbursement, Seconded by Goodrich and all voted aye.
Freeman moved to approve The Well entrance ramp, Seconded by Owens and all voted aye.
In council reports, Owens mentioned that he would like to see the City look into getting a street sweeper again. He feels it would be beneficial for the city to have one again. Freeman mentioned that after seeing the Senior Dining report that Litwiller did he was a little disappointed in the way things were going. Litwiller explained that meal cost is estimated at $9.40 per meal and that we charge $4.00. She feels that meal cost needs to be looked at along with many other items. But bottom line she feels things are going good. Litwiller wanted to let council know that she has plans to do the cement by the Hills drive up and also in front of Bender’s but questioned whether she could have Boyse’s come in and figure out the water issue with Schneider’s building before we lay the concrete. Council said yes they feel it would be a good idea. She also questioned whether any council members knew of any prairie grass ordinances. She’s received a few complaints on bug issues with the prairie grass. Council didn’t recall of any and recommended that it be looked into further. Litwiller also wanted to let council know that she had sent a certified letter out to owners of the building on Main Street and hopes to hear back from the owners; otherwise she will be moving forward with this.
With no further business Goodrich moved for adjournment at 6:33 pm, Owens Seconded and all aye votes. The next regular City Council meeting will be Monday, May 2, 2016, 5:30 pm in the Council Chambers of the Wellman Municipal Building.
Minutes transcribed by the City Clerk are subject to Council Approval.