November 6, 2017

November 6, 2017

Wellman, Iowa

The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30 pm.  Mayor Ryan Miller presided with City Administrator, City Clerk and the following Council Members: Robert Goodrich, Shannon McCain, Fern bontrager, Robert Freeman, & Tracy Owens.  Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Owens, Seconded by Goodrich and all aye votes.  The consent agenda includes the agenda, minutes from previous meeting, Approval of August & September Financials, and the following claims:

August Financials:

September Financials:

No one spoke in the public forum.

Discussion and action on donation toward YMCA Recreation Program was had.  Angie Boyse, Director was present for the discussion.  Owens made motion to donate $2,500.00 to the program, Goodrich seconded and all voted aye.

Discussion and action on technology purchase from Technology Services of Iowa, LLC was had.  The total purchase would be $3,349.91 which includes upgrading Litwiller computer, Microsoft Office package for all three city hall computers and purchasing new computer and printer for the Water Plant.  Owens made a motion to go ahead with the purchase, Freeman seconded and all voted aye.

Discussion and action was had on Water/Wastewater Equipment Purchase.  Litwiller explained that due to PeopleServices’ contract being done and them removing all of their equipment, we need to purchase equipment for Garrett to use.  Bontrager made motion to approve, Owens seconded and all voted aye.

Discussion and action on purchase of pump at Wastewater Treatment Plant was had.  Garrett explained to council that there are a total of 4 pumps located at the plant and one is needing replaced.  He also explained that each pump only lasts approximately 4 years due to the harsh environments, so we’ll probably be replacing one on a yearly basis.  Bontrager made motion to go ahead with the purchase, Owens seconded and all voted aye.

Owens made a motion to go ahead with the purchase of heater for the Gas System, McCain seconded and all voted aye.

McCain made a motion to approve FY17 Annual Financial Report (AFR), Goodrich seconded and all voted aye.

Upon motion by Goodrich, Seconded by Owens and upon roll call the vote was unanimous ayes, council entered into closed session at 6:10pm pursuant of Iowa code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session.

Upon motion by Bontrager, Seconded by Owens and all voted aye, council entered into open session at 6:23pm.

Upon motion by McCain, Seconded by Bontrager and upon roll call the vote was unanimous ayes, council entered into closed session at 6:25pm pursuant of Iowa code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session.

Upon motion by Freeman, Seconded by Owens and all voted aye, council entered into open session at 6:36pm.

Discussion and action on Building Maintenance, Streets and Parks Superintendent job appointments was had.  Owens moved to appoint Candidate #1 for Building Maintenance Superintendent, Goodrich seconded and all voted aye.  Bontrager moved to appoint Candidate #2 for Streets Superintendent, McCain seconded and all voted aye.  Owens moved to appoint Candidate #2 for Parks Superintendent, Goodrich seconded and all voted aye.  McCain moved to raise hourly wages $1.00 for each title until next budget, Owens seconded and all voted aye.

Council moved into a work session to discuss Parkside Banquet Hall use.  During the work session Council discussed the use of the Banquet Hall by the YMCA and some options for maintenance fees to help cover the maintenance costs of the room.  They also discussed some possible guidelines that could be set for the use of the room.

McCain moved to allow Litwiller to discuss with the YMCA an amendment to the contract stating that they will pay a maintenance fee of $150.00 per month, YMCA will continue to pay for no water or sewer and City will no longer pay the electricity charges, also that the 3 policies that were discussed be added; Goodrich seconded and all voted aye.

With no further business Bontrager moved to adjournment at 7:45 pm, McCain seconded and all voted aye.  The next regular City Council Meeting will be held Monday, November 20, 2017 at 5:30 pm in the Council Chambers of the Wellman Municipal Building.

Minutes transcribed by the City Clerk are subject to Council Approval.