City of Wellman

Job Description

POSITION: City Administrator

APPROVED BY CITY COUNCIL: February 20, 2007

FLSA CLASSIFICATION: Exempt

FACILITY AND WORK AREA: Wellman City Hall and other areas generally within the City.

JOB SUMMARY: This position is under the supervision of the Mayor and City Council. Performs a variety of administrative and specialized duties which require accuracy, confidentiality, independent judgment and proficiency. Accountable for the administration of policy and day-to-day operation of the City of Wellman.

JOB FUNCTIONS – Examples of Essential Job Functions.

1. Administers and enforces City operating policies and procedures.

2. Examines the City’s operating procedure and make recommendations for improvements.

3. Coordinate and directs daily activities of City employees and departments.

4. Responds to questions, complaints, and other concerns from the public.

5. Establishes a progressive disciplinary policy and procedures to execute the policy. This policy will provide for an appeal process to the City Council and said policy subject to council approval. All records of disciplinary action shall be kept in the disciplined employee’s personnel file. Addresses, and if possible, resolve employee grievances. Disciplines employees in a manner consistent with established procedure, subject to requirements of state law.

6. Supervises the purchase of all City supplies, materials, and equipment with a purchase price of $1,500 or less without Council approval, except in the case of emergency repairs to equipment and buildings. Schedules and oversees maintenance of City equipment and property. Develops and maintains inventory records of all City equipment, supplies, and materials, which records shall be made available to the Council upon request. Obtains price options for capital items.

7. Hiring and dismissal of employees, in coordination with the Mayor, subject to Council comment/approval.

8. Coordinates, supervise and annually evaluates City employees. Oversees interviewing, hiring and promotion of employees. No full-time City of Wellman employee may be terminated from employment by the City Administrator without City Council approval, but the Administrator may place any employee on paid or unpaid leave until appropriate action can be taken by the Council.

9. Addresses employee complaints and resolve employee issues. Develops and implements appropriate training programs for City employees. Schedules and approves all leaves, vacations, and overtime.

10. Prepares the City budget, in coordination with the City Clerk. Prepares, in coordination with all department heads and the City Clerk, the annual operating budget and capital improvement plan. Maintains financial guidelines within the scope of the operational budget and capital improvement plan.

11. Supports internal planning by working with the Planning and Zoning Commission, and joint planning with larger areas of which the City is a part.

12. Develops and implements policies and procedure regarding safety, health, risk management, trenching, OSHA compliance, etc.

13. Attends and participates in all City Council Meetings and attends other meetings considered beneficial by the Council of the City of Wellman.

14. Supervises, performance of all contracts for work to be done for the City, including purchases of material and supplies, ensuring that such material and supplies are received and are of the quality and character called for by the contract. Preparation and submission to Council of reports and summaries relating to ongoing and completed City projects with all necessary recommendations.

15. Represents the City, as directed by the City Council, in all negotiations with employees, contractors, architects, engineers, and other independent contractors in matters in which the City might have an interest.

16. Works in cooperation with the City Council designated attorney, engineer, auditor, financial consultant, and other governmental agencies.

17. Prepares and maintains accurate job descriptions and wage schedule for all City employees.

18. Gathers and disseminates all necessary information regarding federal, state, and county programs, laws, and directives that affect the City. Represents the City to the media and community groups.

19. Participates in and coordinates public relations efforts for the City.

20. Makes regular reports to the City Council of all activities and condition of the City.

21. Assists and cooperates with all boards, committees and commissions of the City.

22. Assists in grant applications and administers grants received by the City in cooperation with the City Clerk, City Attorney, and outside agencies.

23. Attends conferences and workshops to update and maintain knowledge and skills.

24. Performs duties involving confidential data.

25. Performs other duties as assigned by the City Council.

PHYSICAL AND ENVIRONMENTAL CHARACTERISTICS

Required Physical Activities:

Fingering, typing, grasping, hearing, kneeling, talking, repetitive motions, sitting

for extended periods of time.

Physical Characteristics of the Job:

Sedentary work exerting up to fifty points (50 lbs.) of force occasionally and/or

minimal amounts of force frequently or constantly to lift, carry, push, pull, or

otherwise move objects including the human body.

Environmental Characteristics:

Work is primarily performed in an office environment. The job requires sitting for

extended periods of time and may expose the employee to confidential data, may

involve significant work pace pressure, unpleasant social situations and visual

strain.

Visual Requirements:

Visual correctable to 20/20 near point in at least one eye at an eighteen inch (18”)

reading distance.

EQUIPMENT AND MATERIALS USED

General purpose office equipment and supplies, adding machine, budgetary ledger, cash drawer, Code of Iowa, Code of Ordinances, computer, computer software, copier, fax machine, instructional manuals, MSDS manuals, policy manuals, printer, telephone and typewriter.

CANDIDATE REQUIREMENTS

Required Knowledge, Skills and Abilities:

1. Ability to solve practical problems and interpret instructions.

2. Ability to maintain a good relationship with the public.

3. Possess good interpersonal skills and promote a “team” environment.

4. Ability to solve difficult mathematical problems.

5. Possess good oral and written skills to report, write and edit; prepare contracts, deeds, easements, leases and similar documents.

6. Ability to evaluate technical data.

7. Comprehensive knowledge of organization, functions, and problems of municipal government, public administration and public finance.

8. Considerable knowledge of municipal, county, state and federal statues.

9. Ability to utilize computers and various software.

10. Knowledge of principals, practices and methods of accounting, staff supervision and direction.

11. Ability to develop plans, policies and procedures, establish goals, schedule work, set deadlines and evaluate outcomes. Possess excellent supervisory skills.

12. Ability to maintain an effective working relationship with supervisors and co-workers.

13. A valid Iowa driver’s license in good standing.

14. Willingness to obtain Grade I and/or II Water Operator Certifications and Wastewater Operator Certifications as determined by the City Council.

Education, Training and Experience:

Any combination of training and experience that provides the required ability, knowledge and skills or a bachelor’s degree (B.A.) in public administration, accounting, finance, business administration or a related field.