April 4, 2016
Wellman, Iowa
The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30pm. Mayor Ryan Miller presided with City Administrator, City Clerk and the following council members: Robert Goodrich, Jared Schneider, Fern Bontrager, Robert Freeman and Tracy Owens. Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Schneider, Seconded by Owens and all aye votes. The Consent Agenda includes the agenda, minutes from previous meeting, and the following claims:
| 3/28 PAYROLL: | ||
| Carrie Geno | $208.89 | |
| Sandra K Miller | $391.48 | |
| Allison R Watkins | $199.42 | |
| Carol A Wilkins | $921.71 | |
| Teresa K Lampe | $926.23 | |
| Fern J Bontrager | $259.28 | |
| Robert L Goodrich | $226.26 | |
| Robert E Freeman | $258.58 | |
| Ryan J Miller | $276.80 | |
| Tracy W Owens | $259.28 | |
| Jared M Schneider | $194.45 | |
| Beth A VanWinkle | $631.71 | |
| Betty Johnston | $120.20 | |
| Travis D Hartley | $998.72 | |
| Jesse J Meade | $1,019.45 | |
| Christine D Huston | $910.92 | |
| Kelly L Litwiller | $1,571.15 | |
| FED Taxes | $2,867.36 | |
| State | $818.00 | |
| IPERs | $3,429.22 | |
| BC/BS | $2,447.08 | |
| AFLAC | $254.22 | |
| Alliant Energy | April Senior Dining Utility Bill | $340.10 |
| Alliant Energy | April Utility Bills | $749.59 |
| American Express | Skate Pizza/Merchandise for Resale | $84.66 |
| Bancard | Skate iTunes | $39.03 |
| Beth VanWinkle/City Clerk | Petty Cash | $21.96 |
| Border States | Gas Pipe & Supplies | $1,928.72 |
| Boyse Dozing | Gas Dig/Water main/Rock | $1,633.57 |
| Brown Supply Co. Inc. | Disposal Gutter Broom-Streets | $240.00 |
| City of Wellman | April Utilities | $1,577.11 |
| Cox Sanitation | Large Stickers/ Recycling | $2,878.10 |
| Cox Sanitation | Wastewater Treatment Plant Dumpster | $50.00 |
| Dearborn National | Employee Premiums | $120.60 |
| Groebner & Associates Inc. | Gas Gauge | $74.81 |
| Howard R Green Company | 11th St. Project/ Filter to Waste/Imp/Molcyzh | $9,151.25 |
| Iowa Association Municipal | March Energizers | $186.12 |
| J & B Repair | EZGO Maintenance Oil/Filter | $112.30 |
| J & M Displays Inc. | Fireworks | $11,000.00 |
| Johnson Controls Inc | Parkside Geothermal Maintenance | $975.58 |
| Kalona Machine Shop | Tank Rental- Gas | $20.00 |
| Kelly L Litwiller | Cell Phone Reimbursement | $60.00 |
| Travis D Hartley | Cell Phone Reimbursement | $43.00 |
| Teresa K Lampe | Cell Phone Reimbursement | $43.00 |
| Jesse J Meade | Cell Phone Reimbursement | $43.00 |
| Ryan J Miller | Mileage Reimbursement | $23.00 |
| William D Nickell | April Yard Waste | $175.00 |
| Kuenster Heating & Air LLC | Gas Supplies/Sr Dining Faucet/ Parkside Geo Maintenance | $301.32 |
| Leightronix | WATV Annual Renewal | $995.00 |
| Library Cash Fund | Library Postage | $47.68 |
| Lynch Dallas PC | Parking/ Nuisance/Abandoned | $1,866.12 |
| Mahaska Bottling Co | Skate Pop for Resale | $214.80 |
| Menards | Skate Outlet/Chain/Light | $20.55 |
| New Life Community Church | Parkside Cleaning | $250.00 |
| Office Express | City Hall Supplies | $91.88 |
| One Source | C Thrapp Background Check | $25.00 |
| Paws & More | April City Contribution/Customer Donations | $292.66 |
| Project Share | Project Share | $200.00 |
| Quality Window Cleaning | City Hall Window Cleaning | $30.00 |
| R S Stover Company | Gas Supplies | $49.66 |
| Reggie Tire | F250/Skid Loader/#48- Fuel | $147.00 |
| Southeast Iowa Insurance | City Property/Liability Insurance | $63,820.00 |
| Standard Pest Control | April Pest Control | $45.00 |
| Todd Troyer | Building Permits | $210.00 |
| Treasurer State of Iowa | 1st Quarter Gas Tax | $668.00 |
| Treasurer State of Iowa | Sales Tax | $4,191.00 |
| Utility Safety & Design Inc | March Retainer Fee | $175.00 |
| Washington Evening Journal | SR Dining 6 Month Subscription | $67.75 |
| Weamer Electric | YMCA Back Up Battery Lights | $210.00 |
| Wellman Advance | Advertising/Publication-Minutes, Ord., Skate | $342.28 |
| Wellman Advance | March 7 Minutes | $309.70 |
| Wellman Auto Parts | Shop Supplies/Air &Oil Filter/Oil | $77.09 |
| Wellman Co-op Telephone | Senior Dining Phone Bill | $28.27 |
| Wellman Co-op Telephone | Telephone Bills | $643.02 |
| Wellman Emporium Association | Condo Fee | $117.00 |
| Wellman Volunteer Fire Dept. | FY16 Fire Dept. | $10,000.00 |
| Total | $136,196.69 | |
No one spoke in the public forum.
Resolution No. 16-20 A resolution to approve city employees and/or elected officials to access Federation Bank public funds accounts was introduced and caused to be read. Removed Nick Pacha former Administrator & added Beth VanWinkle. Goodrich moved to adopt Resolution No. 16-20, Seconded by Bontrager and upon roll call the vote was unanimous ayes.
Resolution No. 16-21 A resolution to approve city employees and/or elected officials to access Hills Bank public funds account was introduced and caused to be read. Removed Nick Pacha former Administrator & added Beth VanWinkle. Freeman moved to adopt Resolution No. 16-21, Seconded by Owens and upon roll call the vote was unanimous ayes.
Council had further discussion on conveying the alley between Mr. Ramirez and Nancy Hole’s properties located at 801 12th Ave and 717 12th Ave. Council expressed concerns with possibilities of expansion in the future and not wanting to close the door on this option. Goodrich moved to send to P&Z with no Second by council members. Motion died due to lack of Second.
Discussion was had on the annual City Wide clean up dates and fees. Council agreed to have City Wide Clean up on May 13th & 14th with no fee for citizens. City will still offer pick up of larger items on Friday Only for a fee of $15. They will need to call in before noon on Friday the 13th to have items picked up. Flyers will be hung on doors and there will be an insert in the city bill for further information.
Discussion and action was taken on renewal for Library CD with Hills Bank. Goodrich moved to go with the 55 month special which will draw more interest than the previous 12 month, Owens Seconded and all voted aye.
Discussion and action was taken on annual software maintenance with Ferguson. Litwiller explained Sales Rep’s recommendations on signing a service agreement with the company so that the city can receive the upgrades that are needed. Bontrager moved to approve the signing of the service agreement, Freeman Seconded and all voted aye.
Approval of the 4th of July fireworks permit for Wellman VFD was approved. $11,000 will be the cost of the fire works with reimbursement from the Community Club. Freeman moved to approve permit and cost, Seconded by Schneider and all voted aye.
Discussion to approve distribution of voluntary petition and waiver for 11th St. Sewer project was discussed. Litwiller stated that she has not received the information needed to finalize the petition that needs to be sent out to the homeowners. Goodrich moved to table this item until further information is received, Owens Seconded and all voted Aye.
In council reports, Owens questioned why the clock in the mini park never works properly. He stated that several times he’s noticed it not reading the right time. Litwiller will follow up with some ways of fixing. He also expressed concerns on the intersection of 3rd Street and 1st Ave intersection and how dangerous this intersection is. He would like to see a 4 way stop put in. Litwiller will follow up. Litwiller had a few items to discuss with the Council. She explained that the LL Pelling bid for street repairs was way over what we have budgeted. She will need to go around with Meade & Hartley and see what projects are in greater need. Litwiller gave Council an update on the locks at the Waste Water Treatment Plant. She talked with Dennis and he said they are still in the works and will get with Litwiller on how the bill will be split between the City and Peoples Services. Litwiller also filled Council in on the complaints she has received regarding the signs in right a ways and how they are a big distraction. She will follow up with sign owners and find a solution so that everyone follows the same rules. Litwiller wanted to let Council know that she has been contacted about a MPHS student wanting to do Internship with Public Works guys and she would be conducting an interview with the student tomorrow to see if everything will work for all parties involved. She will also be conducting mock interviews with MPHS students next week.
Council moved into work session.
Discussion on issuance of parking tickets was had by Council & City Attorney on whether City Employees could issue parking tickets. Council members expressed interest in increasing fine as well as enforcing and following through on issuing tickets. Attorney will further look at ordinances already in place to determine the most effective way to handle this.
Discussion on Nuisance Abatement process was had by council. Council gave direction to Attorney on what they would like to see as an end result with properties. Council would like him to assess the ordinances and process to find the most cost effective way to enforce nuisance properties.
Attorney will follow up with Litwiller on parking tickets & Nuisance Abatement.
Attorney left meeting at this time.
Discussion on cell phone reimbursement for city employees was had by council. It was stated that the employees receive numerous calls regarding city business and that the phones are needed. Owens feels that the $43 a month isn’t enough. Miller recommended that the rate be changed to $60 for all individuals, council agrees. This will be added to next council meeting for action.
Discussion on hiring a third public works employee was had by council. Miller stated the he feels that we need one. Council feels that we need to discuss with the other 2 employees to see where they feel the third employee would fit in and what responsibilities they what moving forward. Litwiller will talk with Meade and Hartley before the next council meeting and will have Advertising of third public works position on the next agenda for action.
Council moved into regular session.
With no further business Freeman moved for adjournment at 7:54pm, Owens Seconded and all voted aye. The next regular City Council meeting will be held Monday, April 18, 2016 at 5:30pm in the Council Chambers of the Wellman Municipal Building.
Minutes transcribed by the City Clerk are subject to Council Approval.