March 7, 2016
Wellman, Iowa
The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30pm. Mayor Ryan Miller presided with City administrator and the following council members: Robert Goodrich, Jared Schneider, Fern Bontrager, Robert Freeman and Tracy Owens. Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Freeman, Seconded by Owens and all aye votes. The Consent Agenda includes the agenda, minutes from previous two meetings including special meeting, approval of January financials and the following claims:
| 2/29 PAYROLL: | ||
| Carrie Geno | $386.12 | |
| Sandra K Miller | $396.82 | |
| Allison R Watkins | $113.19 | |
| Carol A Wilkins | $921.71 | |
| Teresa K Lampe | $926.23 | |
| Betty Johnston | $118.50 | |
| Travis D Hartley | $1,194.64 | |
| Jesse J Meade | $1,082.13 | |
| Christine D Huston | $1,511.51 | |
| Kelly L Litwiller | $2,802.22 | |
| FED Taxes | $3,929.89 | |
| STATE | $1,390.00 | |
| IPERS | $5,127.26 | |
| AFLAC | $254.22 | |
| BC/BS | $2,447.08 | |
| Alliant Energy | Sr Dining | $337.38 |
| Cox Sanitation | Feb Recycling | $2,793.00 |
| Jesse J Meade | Feb Cell Phone Reimbursement | $43.00 |
| Caleb Lampe | Snow Removal & Tree Removal at Skating Rink | $255.00 |
| Teresa K Lampe | Feb Cell Phone Reimbursement | $43.00 |
| Library Cash Fund | Library Petty Cash | $75.31 |
| Kelly L Litwiller | Feb Cell Phone Reimbursement | $60.00 |
| Travis D Hartley | Feb Cell Phone Reimbursement | $43.00 |
| Treasurer State of Iowa | Feb Sales Tax | $4,279.00 |
| Todd Troyer | February Building Permit | $35.00 |
| Wellman Co-op Telephone | Sr Dining | $29.55 |
| Wellman Emporium Assoc | Sr Dining Condo Fee | $117.00 |
| Devon Young | Snow Removal | $705.00 |
| Petty Cash | City Hall Petty Cash – Sr Dining Keys | $9.51 |
| Alliant Energy | City Utilities | $8,904.31 |
| Amazon | Library Books | $79.42 |
| ASI Sign Systems | City Administrator – Name Plate | $90.00 |
| Baker & Taylor Books | Library Books | $519.22 |
| Baker Paper Company Inc | City Hall/Parkside Can Liners | $89.00 |
| Bancard | BluHost-Website Fee/Skate Rink Merch for resale/itunes | $290.23 |
| Carol A Wilkins | Library Reimbursements – Supplies/Adobe/Walmart/Target | $263.56 |
| Carrie Geno | Library Reimbursements – Supplies | $46.01 |
| City of Wellman | City Utilities | $1,679.44 |
| Clayton Energy Corp | February Gas Purchase | $30,041.28 |
| Cox Sanitation | WWTP Dumpster Fee | $75.00 |
| DEMCO | Library Supplies | $121.32 |
| Freeman Foods | Mr Clean/Skate Merch for Resale | $128.14 |
| Gambles | Key remake | $14.56 |
| Gas Products Sales Inc | Gas Supplies | $841.07 |
| Groebner & Associates Inc | Gas Tracer Wire/Locks | $149.57 |
| Guenther Lock & Key | Library Front Door repairs | $50.00 |
| Hawkins Inc | CIP Cleaning Chemicals | $1,375.00 |
| Hills Bank & Trust | February Merchant Fees | $443.74 |
| Howard R Green Co | Water & Wastewater Inspection/Quotes/Molczyk Sewer | $1,350.00 |
| Iowa Municipal Finance officer | Litwiller -IMFOA membership dues | $50.00 |
| Kalona Post & Frame | Screws | $4.20 |
| Kuenster Heating & Air LLC | Sunrise – Faucet | $218.93 |
| Lynch Dallas PC | Miller/Blosser/Nuisance Properties/Delinquent Accts | $3,141.12 |
| Mahaska Bottling Co | Skate Rink Pop for Resale | $248.00 |
| William Nickell | March Yardwaste | $175.00 |
| OneSource | VanWinkle Background Check | $25.00 |
| Paws & More | February Customer Donations & City Donations | $312.48 |
| PeopleServices | March Water/Wastewater | $11,968.00 |
| Reggie Tire | Tonner/Plow Truck/Endloader/Dump Truck/#48/Loader – Fuel | $255.00 |
| Sam’s Club | Interest Late Fee/Skate Merch for resale/USPS Envelopes | $2,172.83 |
| Standard Pest Control | March City pest control | $45.00 |
| Tech Steward | Jan & Feb Website updates | $220.00 |
| Technology Services of Iowa | WATV computer/Software | $1,769.99 |
| USABluebook | 4″ Post Sleeve – Gas line | $72.55 |
| Utility Saftey & Design Inc | February Retainer Fee | $175.00 |
| Utility Service Company Inc | QTR Water Tower | $4,768.25 |
| VISA | Merch for resale/late fee | $85.56 |
| Washington Community YMCA | Parkside Expenses | $1,148.23 |
| Washington Co Treasurer | Jet Therapy March Taxes | $1,593.00 |
| Wellman Advance | Legal/Minutes/Budget/Ordinances | $482.79 |
| Wellman Auto Parts | Hose clamp/oil/drain plug/nuts/washer/screws/drill bit/filter | $182.73 |
| Wellman Co-op Telephone | City Phones | $644.62 |
| Wellman Farm Center | Salt Brine | $185.00 |
| Wellman Produce | Chunk bait | $53.70 |
| Yotty’s Inc | bucket/mop/bottle | $99.54 |
| TOTAL | $108,073.66 |
January Financial Report:
| Fund | Revenues | Expenses | |
| 001 | General Fund | $1,373.53 | $40,872.00 |
| 003 | Aid to Public Library | $5.04 | $0.00 |
| 004 | Liability/Prop Ins | $2.13 | $0.00 |
| 006 | Street Assessment | $3.82 | $0.00 |
| 007 | Tax Credit Reimbursement | $0.00 | $523.69 |
| 050 | Comm Dev Grant/Housing | $0.00 | $0.00 |
| 054 | Comm Dev Grant/Sewer | $0.00 | $0.00 |
| 110 | Road Use Tax | $12,662.49 | $5,377.54 |
| 112 | Employee Benefit | $2.60 | $2,251.83 |
| 121 | Local Option Sales Tax | $12,172.63 | $0.00 |
| 125 | Tax Increment Financing | $7.85 | $5,064.00 |
| 127 | Housing & Urban | $2.12 | $0.00 |
| 131 | Library County | $0.00 | $0.00 |
| 132 | Library Program | $0.00 | $216.77 |
| 133 | Library Local | $0.00 | $50.00 |
| 134 | Library Sitler Trust | $0.00 | $0.00 |
| 135 | Library Fines & Fees | $83.00 | $85.59 |
| 136 | Library State | $0.00 | $0.00 |
| 137 | Library Savings | $88.62 | $24.65 |
| 138 | Library Capital | $0.00 | $0.00 |
| 151 | Skate Rink | $4,305.00 | $8,104.82 |
| 152 | Parkside | $1,904.90 | $3,350.38 |
| 153 | Parkside Maintenance | $0.36 | $0.00 |
| 154 | Parks Playground Project | $0.02 | $0.00 |
| 156 | Riverboat Municipal Grant | $7.82 | $0.00 |
| 181 | Sr Dining HAA | $0.00 | $6.00 |
| 182 | SR Dining Waiver | $0.00 | $0.00 |
| 183 | Sr Dining Donation | $343.05 | $539.73 |
| 184 | Sr Dining Project CD | $0.72 | $0.00 |
| 200 | Debt Svc 2012 A | $0.23 | $0.00 |
| 205 | Debt Svc 2012 B | $0.00 | $0.00 |
| 210 | Debt Svc 2011 Infra | $0.00 | $0.00 |
| 220 | Debt Svc Parkside | $0.00 | $0.00 |
| 301 | Cap Equip Reserve | $0.00 | $0.00 |
| 304 | Cap Proj Parkside | $0.00 | $0.00 |
| 305 | Cap Proj Parks & Trls | $0.00 | $0.00 |
| 308 | 2011 Infrastructure | $0.00 | $0.00 |
| 500 | Perm Funds/Library | $0.00 | $0.00 |
| 600 | Water | $42,793.07 | $22,197.68 |
| 601 | Water Capital Projects | $10.47 | $0.00 |
| 602 | Water Sinking | $0.01 | $0.00 |
| 603 | Water CD/RO Filters | $0.00 | $0.00 |
| 604 | Water RO Project | $2.12 | $0.00 |
| 610 | Sewer | $23,696.57 | $8,249.47 |
| 611 | Sewer Capital Projects | $1.34 | $166.00 |
| 612 | Sewer Sinking | $0.01 | $0.00 |
| 640 | Gas | $71,236.66 | $42,639.86 |
| 670 | Landfill/Garbage | $3,966.91 | $3,515.50 |
| 700 | Cable TV | $0.92 | $0.00 |
| 740 | Storm Water | $3,053.98 | $1,325.00 |
| TOTAL | $177,727.99 | $144,560.51 | |
No one spoke in the public forum.
Carol Wilkins from the Wellman Scofield Public Library updated council on statistics and activities going on at the library. The staff has been working hard at making great improvements to the library and the programs they offer.
A public hearing to receive comments on Ordinance No. 239 Amending the code of ordinance of the City of Wellman pertaining to customer deposits for Gas Utility was opened by Goodrich, Seconded by Freeman and upon roll call the vote was unanimous ayes. There were no oral or written comments. Bontrager moved to close public hearing, Owens Seconded and all voted aye. First reading of Ordinance No. 239 amending the code of ordinance of the City of Wellman pertaining to customer deposits for Gas Utility is as follows:
ORDINANCE 239
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WELLMAN, IOWA, BY AMENDING PROVISIONS PERTAINING TO CUSTOMER DEPOSITS.
BE IT EN ACTED by the City Council of Wellman:
SECTION 1. SECTION MODIFIED, Chapter 110, Section 11 of the Code of Ordinances of the City of Wellman, Iowa, is repealed and the following adopted in lieu thereof;
110.11 DEPOSIT. A deposit intended to guarantee payment of bills for service may be required prior to approval of the service application. The requirement of an initial deposit shall be determined by application of the following criteria:
- No initial service deposit shall be required of an applicant:
- Who has previously established a credit history with this utility;
- Whose twelve most recent bills from the utility were timely paid (including one automatic forgiveness of late payment.)
- An initial service deposit of the average monthly billing for service of record at the location applied during the previous 12 month period or $200, whichever is higher, shall be required. If the highest monthly billing for service of record at the location applied for during the previous 12 month period is less than $200, then such highest billing of record shall be the service deposit. Requirements for initial deposits are determined by credit criteria of subsection 1 above.
- Interest at rate not to exceed that rate which is paid the City by their depository on the utility account will be paid on deposits from the date of the deposit to the date of refund or the due date of any bill to which the deposit is applied.
- A deposit shall be refunded after twelve consecutive months of prompt payment (which may be eleven timely payments and one automatic forgiveness of late payment). Upon termination of service the deposit plus accumulated interest (if applicable), less any unpaid utility bill of the customer, shall be reimbursed to the customer or other person who made the deposit.
SECTION 2. SERVERABILITY CLAUSE: If, any section, provision or part of this ordinance shall be adjusted invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional.
SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law.
Freeman moved to approve the 1st reading of Ordinance No. 239, Seconded by Owens and upon roll call the vote was unanimous ayes.
A public hearing to receive comments on Ordinance No. 240 Amending the code of ordinance of the City of Wellman pertaining to customer deposits for Water Utility was opened by Schneider, Seconded by Owens and upon roll call the vote was unanimous ayes. There were no oral or written comments. Bontrager moved to close public hearing, Freeman Seconded and all voted aye. First reading of Ordinance No. 240 amending the code of ordinance of the City of Wellman pertaining to customer deposits for Water Utility is as follows:
ORDINANCE 240
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WELLMAN, IOWA, BY AMENDING PROVISIONS PERTAINING TO CUSTOMER DEPOSITS.
BE IT EN ACTED by the City Council of Wellman:
SECTION 1. SECTION MODIFIED, Chapter 92, Section 9 of the Code of Ordinances of the City of Wellman, Iowa, is repealed and the following adopted in lieu thereof;
92.09 CUSTOMER DEPOSIT. There shall be required from every customer a One Hundred dollar ($100.00) deposit intended to guarantee the payment of bills for service. The deposit shall be held and accrue interest monthly at a rate consistent with the current money market interest rate at the local bank. The amount of the deposit, with interest, shall be refunded to the customer’s account at the end of twelve (12) months of continued service with the City so long as during 12-month period no notice of delinquency was sent to the customer. In the event that notice of delinquency was sent to the customer, the deposit shall be held until 12 consecutive months of continued service with no delinquency. Should the customer move from the City, the deposit shall be credited to the account, and any balance remaining shall be refunded directly to the customer. The deposit requirement may be waived by the Clerk only in the case of the customer’s establishing a record of prompt payment with the City to another residence or property with City services. Any customers who does not have a deposit on file and who is assessed three late penalties within 12-month period shall be required to pay a deposit of One Hundred dollars ($100.00), and said deposit shall be refundable as herein provided.
SECTION 2. SERVERABILITY CLAUSE: If, any section, provision or part of this ordinance shall be adjusted invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional.
SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after its final passage, approval and publication as provided by law.
Goodrich moved to approve first reading of Ordinance No. 240, Seconded by Bontrager and upon roll call the vote was unanimous ayes.
A public hearing to receive comments on FY17 Budget was opened upon motion by Freeman, Seconded by Owens and upon roll call the vote was unanimous ayes. There were no oral or written comments. Goodrich moved to close the public hearing, Schneider Seconded and all voted aye.
Resolution No. 16-10 A resolution adopting FY17 City Budget was introduced and caused to be read. FY17 Budget was posted publically and formal action to approve budget needs to be submitted to state by March 15, 2016 with copies to the County Auditor’s Office. Goodrich moved to approve Resolution No. 16-10, Freeman Seconded and upon roll call the vote was unanimous ayes.
Resolution No. 16-11 A resolution to appoint a City Clerk and set wages for that position was introduced and caused to be read. The terms of the resolution are to hire Beth VanWinkle with a start date of March 21, 2016 at $18/hour with a $1/hour raise after completion of Municipal Professionals Institute & Academy in July 2016. Owens moved to approve Resolution No. 16-11, Seconded by Schneider and upon roll call the vote was unanimous ayes.
Resolution No. 16-12 A resolution approving first amendment to O&M Agreement and authorizing the mayor to execute the same on the City’s behalf was introduced and caused to be read. Freeman moved to approve Resolution No. 16-12, Seconded by Bontrager and upon roll call the vote was unanimous ayes.
Resolution No. 16-13 A resolution to enter into a contract with the Washington County Sheriff’s Department for police protection-related services for Fy17 was introduced and caused to be read. Owens moved to approve Resolution No. 16-13, Freeman Seconded and upon roll call the vote was unanimous ayes, Schneider abstained.
Resolution No. 16-14 A resolution to enter into a contract with the Washington County Communications commission police, fire and ems dispatch-related services for FY17 was introduced and caused to be read. Bontrager moved to approve Resolution No. 16-14, Freeman Seconded and upon roll call the vote was unanimous ayes.
Becky from the YMCA was present to ask for $5,000 ($1,000 given over five year) from the City of Wellman for the new YMCA building project in Washington, Iowa. The YMCA of Washington County is embarking on a $10,800,000 new YMCA facility in Washington. They have begun fund raising for this project in September 2015 and have raised $5,924,867. The YMCA is seeking a grant with Vision Iowa where they have requested that the local branches of the Washington County YMCA facilities contribute to the new facility. Schneider moved to approved awarding $5,000 ($1,000 given over five years) if the Vision Grant is awarded, Seconded by Goodrich and all voted aye.
Owens discussed with council the potential of splitting his parcel of the mini-sheds on 5th Street. He indicated that he would be splitting the in two lots which would meet the M-1 requirements as Don Gingerich, former Zoning Administrator and Litwiller have reviewed the City Code. Owens understands that the split would need to go before P&Z who would give the recommendation to Council, but wanted to make sure that there would be no other hitches in decision as there are expenses that will be accrued to get the survey/split done if he decides to move forward. Council doesn’t see why it would not work if everything meets the City code. No action was taken.
In council reports, Owens mentioned the nuisance properties and would like us to hit these hard when spring rolls around. Litwiller indicated that she has this on her radar for April 1st to start sending letters. Freeman thanked the public works guys for fixing the potholes on Gum & Hwy 22. He also mentioned that Team Prairie Power will be doing a fund raiser at Pizza Ranch on March 14th. Miller mentioned that the “Notice” went out in all monthly billings for the City this past month and will go out again in March to just past due accounts. This notice was to let all residence know that starting April that the Council will be enforcing City Code on delinquent accounts. He also mentioned that the blood drive will be held on March 14th as well at Parkside. Bontrager asked that Huston and Litwiller supply the past due accounts to council using the Aging Report. Litwiller spoke with Council regarding the matching funds that the City would like to contribute for the WCRB grant for floors at the Sr Center. Litwiller will discuss with Sr Center to decide how much to contribute. Yard Waste pick up will start the First Monday in April. Cell phone and new public works truck will be added to next meeting. April 1st Council will possibly have work session to discuss the nuisance abatement process.
With no further business to be discussed Schneider moved for adjournment at 6:40 pm, Bontrager Seconded and all voted aye. The next regular City Council meeting will be on Monday, March 21, 2016 at 5:30 pm in the Council Chambers of the Wellman Municipal Building.
Minutes transcribed by the City Clerk subject to Council Approval.