November 21, 2016
Wellman, Iowa
The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30pm. Mayor Ryan Miller presided with City Administrator, City Clerk and the following Council Members: Robert Goodrich, Jared Schneider, Robert Freeman, Tracy Owens and Fern Bontrager. Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Freeman, Seconded by Owens and all aye votes. The consent agenda includes in the agenda, minutes from previous meeting, approval of September Financials and the following claims:
| 11/21 Payroll | ||
| Carrie Geno | $300.16 | |
| Sandra K Miller | $321.40 | |
| Allison R Watkins | $155.87 | |
| Carol A Wilkins | $947.43 | |
| Teresa K Lampe | $1,045.67 | |
| Ryan J Miller | $276.80 | |
| Beth A VanWinkle | $1,197.84 | |
| Betty Johnston | $106.09 | |
| Travis D Hartley | $1,072.06 | |
| Jesse J Meade | $1,157.16 | |
| Josh VanWinkle | $986.95 | |
| Christine D Huston | $992.72 | |
| Kelly L Litwiller | $1,566.01 | |
| FED Taxes | $3,467.50 | |
| State Taxes | $1,081.00 | |
| IPERS | $4,229.52 | |
| AFLAC | $254.22 | |
| BC/BS | $3,609.20 | |
| Baker & Taylor Books | Library Books | $308.54 |
| Baker Paper Company | Parkside Liners | $89.00 |
| Brown Supply Company | WTP Supplies | $404.88 |
| Card Center | PAC Keys/Sr Dining Coffeemaker/WATV Adobe Renewal | $697.73 |
| Carol A Wilkins | ARSL/ILA Conferences/Lib Supplies Reimbursement | $668.04 |
| City of Wellman | City Utilities | $861.53 |
| City Sewer Service | 11th Street Sewer Project Camera | $205.00 |
| Demco | Library Supplies | $107.83 |
| Design Tanks | WTP CIP Tank Deposit | $1,723.75 |
| Dorsey & Whitney | Refunding/Financing Attorney Fees | $12,000.00 |
| Eastern IA Light and Power Co | Lift Station | $94.94 |
| Elder Services Inc | Fall Brunch Supplies | $110.98 |
| Gas Products Sales Inc | Gas Supplies | $1,031.30 |
| Hart-Frederick Consultants PC | Elevation Certificates | $1,948.70 |
| Hershberger Oil | Generator Fuel | $432.43 |
| Hygienic Laboratory | Boil Order Lab Testing | $25.00 |
| IA Assoc Municipal Utilities | Gas Line Welding/Clear CP Short | $1,793.85 |
| Iowa One Call | One Calls | $29.70 |
| Iowa Pump Works | Pump Pull & Repair | $787.50 |
| Iowa Rural Water Association | Membership Renewal | $275.00 |
| Kuenster Htg & Air | Gas Line/City Hall/Parkside/Sr Dining Service Calls | $281.52 |
| LL Pelling Company | Street Crack Seal | $17,257.50 |
| Mahaska Bottling Company | Skate Merchandise for Resale | $112.00 |
| PeopleServices Inc | December Water/Wastewater | $14,677.00 |
| USDA | November Payment | $2,532.00 |
| Utility Safety & Design Inc | Farm Tap & Supplies | $5,093.55 |
| Wellman Heritage Society | Building Rental Reimbursement | $75.00 |
| Total | $86,391.87 |
September Financial Report:
| Fund | Revenues | Expenses | |
| 001 | General Fund | $95,099.11 | $16,061.73 |
| 003 | Aid to Public Library | $3,087.31 | $0.00 |
| 004 | Liability/Prop Ins | $12,414.13 | $0.00 |
| 006 | Street Assessment | $1,698.07 | $0.00 |
| 007 | Tax Credit Reimbursement | $4,090.96 | $333.59 |
| 050 | Comm Dev Grant/Housing | $0.00 | $0.00 |
| 054 | Comm Dev Grant/Sewer | $0.00 | $0.00 |
| 110 | Road Use Tax | $18,158.24 | $4,944.29 |
| 112 | Employee Benefit | $8,513.91 | $1,390.64 |
| 121 | Local Option Sales Tax | $11,784.24 | $250.00 |
| 125 | Tax Increment Financing | $51,446.86 | $8,406.00 |
| 127 | Housing & Urban | $2.36 | $0.00 |
| 131 | Library County | $400.00 | $0.00 |
| 132 | Library Progam | $0.00 | $0.00 |
| 133 | Library Local | $5.60 | $0.00 |
| 134 | Library Stitler Trust | $0.00 | $0.00 |
| 135 | Library Fines & Fees | $0.00 | $0.00 |
| 136 | Library State | $0.00 | $0.00 |
| 137 | Library Savings | $137.10 | $262.12 |
| 138 | Library Capital | $0.00 | $0.00 |
| 151 | Skate Rink | $1,692.50 | $2,281.62 |
| 152 | Parkside | $4,812.41 | $3,439.97 |
| 153 | Parkside Maintenance | $0.66 | $0.00 |
| 154 | Parks Playground Project | $0.02 | $0.00 |
| 156 | Riverboat Municipal Grant | $21,034.61 | $0.00 |
| 181 | Sr Dining HAA | $0.00 | $0.00 |
| 182 | SR Dining Waiver | $0.00 | $0.00 |
| 183 | Sr Dining Donation | $1,867.33 | $896.24 |
| 184 | Sr Dining Project CD | $0.00 | $0.00 |
| 200 | Debt Svc 2012 A | $6.01 | $0.00 |
| 205 | Debt Svc 2012 B | $24,501.20 | $0.00 |
| 210 | Debt Svc 2011 Infra | $0.00 | $0.00 |
| 220 | Debt Svc Parkside | $0.00 | $0.00 |
| 301 | Cap Equip Reserve | $0.00 | $0.00 |
| 304 | Cap Proj Parkside | $0.00 | $0.00 |
| 305 | Cap Proj Parks & Trls | $0.00 | $3,264.00 |
| 308 | 2011 Infrastructure | $0.00 | $0.00 |
| 500 | Perm Funds/Library | $0.00 | $0.00 |
| 600 | Water | $41,060.19 | $45,723.99 |
| 601 | Water Capital Projects | $11.68 | $0.00 |
| 602 | Water Sinking | $0.01 | $0.00 |
| 603 | Water CD/RO Filters | $0.00 | $0.00 |
| 604 | Water RO Project | $1.33 | $0.00 |
| 610 | Sewer | $148,260.44 | $39,965.73 |
| 611 | Sewer Capital Projects | $1.49 | $581.00 |
| 612 | Sewer Sinking | $0.01 | $0.00 |
| 640 | Gas | $14,507.09 | $33,421.48 |
| 670 | Landfill/Garbage | $3,706.66 | $175.00 |
| 700 | Cable TV | $375.61 | $0.00 |
| 740 | Storm Water | $2,912.69 | $5,050.00 |
| TOTAL | $471,589.83 | $166,447.40 |
No one spoke in public forum.
Randy Tinnes indicated that there were 27 calls during the month of October. They had a number of calls from the schools. Owens mentioned that he’s seen many vehicles speeding through town on hwy 22 early in the mornings.
Dennis White from PeopleServices gave council a brief update on Water and Wastewater facilities due to the tour later on the agenda. Litwiller questioned the budget and wondered if he could explain why we have stayed so close to our budget this year versus prior years. White explained that he feels that the water plant is finally getting on the right track with the efforts of the city and Dean’s hard work. He also explained that the chemical prices are coming down and feels that this has affected the budget as well. White also wanted the council to be aware that the membranes are getting to their expectancy and feels that they should last maybe another year so the city will need to start looking at replacing options. Dean and White have looked into reconditioned membranes and feels the city should look into this option to save money.
Andrew Marsh from HR Green updated council on the Wastewater Treatment Plant Disinfection project. He explained that they had the preconstruction meeting with the contractor a couple weeks ago and they have now begun construction. He also discussed with council his recommendations on the water/wastewater facilities and hopes that they will take these into consideration when deciding whether to hire a new engineer or not.
Tim Cutsforth from HR Green first updated council on where the 11th street sewer project stands. The pipe has all been placed, services are all hooked up and everything is flowing the way planned. They’ve gotten the street patched. Concrete hasn’t been completed due to the holiday being near. Their plan is to come in early next week to do the final concrete work. Cutsforth then gave a quick rundown of the 8th Ave. sanitary sewer and water main project and went over the proposal. He explained that he’s looked into several different options for this project but feels that this is the best route for the money. Litwiller feels that with the information provided that it needs to be presented to the homeowners involved before a decision can be made.
Discussion and action was taken on Jim Millice’s insurance settlement. Litwiller explained that our insurance company has received a letter from Millice’s attorney requesting that the city cover Millice’s $1000 deductible and that the city split the $1400 in damages with the cities insurance. Bontrager moved to approve, Goodrich seconded and all aye votes.
Discussion and action was had on an Engineer for Water & Wastewater Facilities. Litwiller explained that she was able to make some reference calls regarding the Engineer the council was interested in and each one highly recommended them. After much discussion on what to do moving forward, Bontrager moved to table this until our next meeting, Schneider seconded and the vote was 4 ayes and 1 opposed.
Resolution No. 16-54 A Resolution approving county TIF report was introduced and caused to be read. Freeman moved to approve Resolution No. 16-54, Owens Seconded and upon roll call the vote was unanimous ayes.
Resolution No. 16-55 A resolution approving State Urban Renewal report was introduced and caused to be read. Bontrager moved to approve Resolution No. 16-54, Freeman Seconded and upon roll call the vote was unanimous ayes.
Resolution No. 16-56 A resolution authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of $439,000 Sewer Revenue Bonds, Series 2016 was introduced and caused to be read. Bontrager moved to approve Resolution No. 16-56, Schneider Seconded and upon roll call the vote was unanimous ayes.
Discussion and action was had regarding compensation changes for Library Staff. Litwiller explained that Carol will need to go from salary to hourly due to some overtime rule changes being made. Carol also brought it to our attention that 2 of her employees have not been averaging the 20 hours needed to qualify for benefits. These employees have been asked if they would like more hours and have declined, so they will no longer qualify for benefits. Owens moved to approve, Schneider Seconded and all aye votes.
Discussion and action was had on Parkside Activities Center Endowment. Miller explained that there has been a request for this fund to be transferred to Greater Cedar Rapids Community Foundations. Freeman moved to approve, Owens Seconded and all aye votes.
In council reports, Owens mentioned that he has been up to the Wellman Y a couple times in the past weeks and was shocked at how bad the walls and carpets are in the banquet hall and would like to know who is accountable for this. Miller wanted to mention the thank you the city received from the senior center and them thanking us for the use of the banquet hall while the new flooring was being installed. Litwiller wanted to mention that the City will be closed on Thursday and Friday for Thanksgiving. She also wanted council to know that she received an e-mail from Jeremy Peck that they’ve had to order the new ambulance a little earlier than planned and she will be working on figuring out where the funds will be coming from and let council know when done. She also mentioned that the senior center had the opportunity to man the food drive in Washington for the “Fill the Plate” fundraiser and in doing so the center received over $500 worth of product that will be used at the center.
With no further business Owens moved to adjournment at 7:26pm, Goodrich seconded and all voted aye. The next regular City Council Meeting will be held Monday, December 5, 2016 at 5:30 pm in the Council chambers of the Wellman Municipal Building.
Council entered into a work session following regular scheduled meeting at 7:31 pm for discussion with Public Works regarding Capital Improvement Plan & Operations. During the work session council and the Public Works Employees discussed what pieces of equipment could be sold and what equipment was needed. Litwiller will make the changes requested on the CIP and meet with the guys before approval.
All members of the council with the attendance of Andrew Marsh of HR Green, Dennis White & Josh Dean from PeopleServices took a tour of the Water Plant Facility so that when things are discussed in the future they’ll have a better understanding of what’s being discussed.
Minutes transcribed by the City Clerk are subject to Council Approval.