November 7, 2016
The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30pm. Mayor Ryan Miller presided with City Administrator, City Clerk and the following Council Members: Robert Goodrich, Jared Schneider, Fern Bontrager, Robert Freeman and Tracy Owens. Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Freeman, Seconded by Goodrich and all aye votes. The consent agenda includes the agenda, minutes from previous meeting, and the following claims:
|Sandra K Miller||$269.35|
|Allison R Watkins||$186.07|
|Carol A Wilkins||$947.43|
|Teresa K Lampe||$953.15|
|Beth A VanWinkle||$1,142.21|
|Travis D Hartley||$1,048.50|
|Jesse J Meade||$1,141.31|
|Christine D Huston||$1,017.72|
|Kelly L Litwiller||$1,606.41|
|1st Class Apparel, Inc||Sr Dining Logo Shirts||$304.95|
|Aero Rental||Skate Rink Fall Harvest Party Supplies||$258.58|
|Aero-Tec||WTP Tank Inspection||$2,695.00|
|Alec Giannakopoulos||WATV Football Games||$175.00|
|Alliant Energy||City Utilities||$7,722.71|
|Dylan Anderson||WATV Football Games||$175.00|
|Brown Supply Co||Fish Tape||$391.44|
|Cindy Thrapp||Sr Dining Supplies Reimbursement||$23.30|
|City of Wellman||City Utilities||$1,010.78|
|City Sewer Service||8th Ave Locate Lines||$450.00|
|Clayton Energy Corporation||Gas Purchase||$16,981.07|
|Costco – Citi Card||Skate Rink Fall Harvest Party Supplies/Merch for Resale||$349.88|
|Cox Sanitation & Recycling||September Roll Off Charge||$406.00|
|Donna B Wade||April-September Hours||$141.30|
|E Central IA Council Government||Wastewater Administration||$1,079.00|
|Elder Services Inc||Spring Brunch Supplies||$108.54|
|Freeman Foods||Skate Rink Merch for Resale/C Hall & P Works Supplies||$246.60|
|Gary Peiffer||Sharpen Chains||$20.00|
|Hills Bank & Trust||Merchant Fees||$386.51|
|HR Green||WWTP Disinfection/11th St Swr Project/Ebersole Subdivision||$11,545.19|
|Jimmy Nash||WATV Football Games||$50.00|
|Jordan Zuniga||WATV Football Games||$25.00|
|Kalona News||Council Minutes/AFR Publication||$525.29|
|KCTC||October/November Server Fees||$21.40|
|Koch Brothers||BW/Color Copies – City Hall||$148.45|
|Kuenster Heating & Air LLC||Service Calls||$150.00|
|Larry Thurman||WATV Football Games/Mileage Reimbursement||$349.54|
|Leet’s Refrigeration||Sr Dining Oven & Cooler Service & Transport||$1,989.82|
|Louisa Publishing Co||City Hall Receipt Books||$245.00|
|Lynch Dallas||Professional Services||$195.00|
|Mahaska Bottling Co||Skate Merchandise for Resale||$180.00|
|Marshall Furniture||Sr Dining Flooring||$19,016.43|
|Matt Parrott/Storey Kenworthy||Disconnect Notices||$303.60|
|Menards||Skate Rink Fall Harvest Party Supplies||$131.57|
|Municipal Gas System||Energy Efficient Rebate-Furnace||$400.00|
|Municipal Gas System||Energy Efficient Rebate-Furnace||$250.00|
|Municipal Gas System||Energy Efficient Rebate-Furnace & Water Heater||$400.00|
|Municipal Gas System||Energy Efficient Rebate-Furnace||$400.00|
|William D Nickell||November Yardwaste||$175.00|
|Paws & More||City Contribution/Customer Donations||$258.60|
|PeopleService Inc||November Water/Wastewater||$13,968.00|
|Reggie Tire||City Equipment Fuel||$590.20|
|Rotary Club of Wellman||Kelly Litwiller Dues & Meals||$131.00|
|Standard Pest Control||November Pest Control||$45.00|
|Tech Steward||September-October Web Design||$220.00|
|Technology Services of Iowa||Monthly Maintenance||$140.00|
|Tony Stutzman||7th Ave Tree Removal||$625.00|
|Utility Safety & Design Inc||October Retainer Fees||$175.00|
|Utility Sales & Service Inc||Meter/Bar/Regulator-Gas||$604.58|
|Washington Community YMCA||October Fees||$734.60|
|Wash. Economic Development||WEDG Sponsorship||$100.00|
|Weamer Electric LLC||Parkside Outside Entry Lights||$562.60|
|Wellman Auto Parts||Blow Gun/Adaptor-Gas||$36.28|
|Wellman Co-op Telephone||November City Telephone||$705.46|
|Alliant Energy||Sr Dining Utilities||$499.43|
|Beth VanWinkle-City Clerk||October Petty Cash||$41.30|
|Cox Sanitation & Recycling||October Large Sticker/Recycling||$2,868.50|
|Jesse J Meade||October Cell Reimbursement||$60.00|
|Josh VanWinkle||October Cell/Gas School Mileage & Meals Reimbursement||$388.44|
|Teresa K Lampe||October Cell Reimbursement||$60.00|
|Kelly L Litwiller||October Cell/Mileage Reimbursement||$206.88|
|Travis D Hartley||October Cell Reimbursement||$60.00|
|Library Cash Fund||October Library Postage||$35.46|
|New Life Community Church||Parkside Cleaning||$250.00|
|Treasurer State of Iowa||October Sales Tax||$3,138.00|
|Todd Troyer||October Building Permits||$105.00|
|Wellman Co-op Telephone||Sr Dining Telephone||$30.67|
|Wellman Emporium Association||Sr Dining Condo Fee||$117.00|
In public forum a resident mentioned that she is frustrated with dogs not being kept on their leashes.
Tim Cutsforth from HR Green was present to give an update on the 11th Street Sewer Project. He explained that they had reset the manhole today and that all services should be connected by the end of the week. LL Pelling will be here next week to do the patching of the road. Seeding should take place next week but due to being past the seeding date for the year they may need to do a temporary crop for now and then come back in the spring to seed. Kim Anderson updated that she has plans to replace her clay tile while everything is open. Anita Randol questioned when the concrete work would be finished. Cutsforth thinks that is should be completed this week as well.
Discussion and action was taken regarding Parkside Lease Agreement with YMCA. Litwiller explained that nothing on the agreement has changed. It will remain a 3 year lease with the 2 year option with the $1 a year lease amount. Becky Harkema with YMCA explained that once the city signs the agreement then it will be taken to the board meeting on Nov. 28th for the final signing. Goodrich moved to approve, Seconded by Owens and all voted aye.
Discussion and action was taken on Recreational Services Agreement with YMCA. Kim Stout, Marilyn Stumpf, Terry and Danette Blum were present on behalf of the Wellman Ball Association. Stout explained that after 43 years of the Wellman Ball Association running the program that they would be handing it over to the YMCA. She wanted to give special thanks to the past Presidents: Don Gingerich, Roger Borup, John Kauffman, Bob Stutzman, Jeff Aggson, & Terry Blum. She also thanked Marilyn Stumpf & Terry Blum’s family: Danette, Craig, Steve & David for all they have done for the Program. Mayor Miller thanked Stout and her family, on behalf of the city, for all the hard work they have put into the program. The Recreational Services Agreement between the city and the YMCA will be a five year agreement. The Wellman Ball Association handed over a $2,449.66 check and the city will be donating $2,550.34 to get the Recreational Services started for the first year and the remaining four years will be negotiated. Goodrich moved to approve, Seconded by Bontrager and all voted aye.
Discussion and action was taken on YMCA Facility Improvement Grant matching funds. Becky with the YMCA explained to council that there is a grant available for all towns with less than 20,000 populations. They would like to apply for gym divider curtains, and security cameras. The entire grant total is $20,079, the Y will be asking for $13,438 from the grant, which leaves $6,641 left. The Y would like the city to split the difference which would be $3,321. Litwiller explained that the security cameras are already in the budget for this fiscal year so if the Y would be awarded this grant it would actually save the city money. Owens moved to approve, Seconded by Schneider and all voted aye.
Discussion was had on Boyse estimates for Fairview Dr. storm water drain repairs, 8th Ave (near Gingko Bridge) storm water drain repairs and Band Shell storm water repairs. Litwiller explained all three projects but feels that the Band Shell project needs to be addressed first due to the hazard for residents. The estimate from Boyse for the completion of project would be $5500-$6000. Owens approved to move forward with the Band Shell project and to table the other 2 items for later date, Seconded by Freeman and all voted aye.
Discussion was had on the Capital Improvements Plan. After discussion the city plans on having a work session on November 21st with the public works employees to discuss CIP Equipment changes. No Action was taken.
Discussion and action was taken on the purchase of CIP tank from Design Tanks. Litwiller explained that Aero-Tec was here to try and repair the leak but wasn’t able to determine where the leak was coming from. So she feels the only option is to get the new tank ordered. Freeman approved the purchase of the new tank from Design Tanks, Seconded by Freeman and all voted aye.
Discussion and action was taken on the estimate from Global Design Services LLC for the Membrane Supply & Cleaning. Litwiller explained that Josh Dean had tried to complete the CIP using the old tank but the tank would not heat up properly for the completion. Dean has located Global Design who would be able to complete this for us. The cost would be $8,022. Freeman approved Global Design Services estimate with the understanding if she could find a cheaper route to go that direction, Seconded by Owens and all voted aye.
In council reports, Owens wanted to thank the community for their support for Jim Seward’s Benefit and also the Fireman’s Pancake Breakfast. He also thanked Mayor Miller for the letter to the newspaper to clear up the article that was written. Litwiller updated council on the leaf collection with Tony Stutzman. She wanted to remind homeowners that this service is for anything that falls into the streets, and would like to encourage homeowners to continue using the yard waste bags. With the Holidays falling on the weekend this year they will be observed on Friday and Monday. So the City Hall will be closed on Dec. 23rd, Dec. 26th, Dec. 30th, & Jan. 2nd. She wanted to thank Teresa Lampe and all the volunteers who helped with the Fall Harvest Party. We had 460 people attend this year. LL Pelling is in town doing the crack sealing. City Hall will be closed on Friday for Veteran’s Day. Litwiller also wanted to give council a heads up that the computer at the water plant crashed. Josh Dean was able to tweak some things and has it working but doesn’t think for long, so he’s working on a few quotes for replacement. Miller wanted to remind everyone about the Election tomorrow at Parkside from 7am-9pm and wished Schneider good luck.
Council moved into work session.
Discussion on RFP’s for Engineer for Water & Wastewater Facilities was had. City Administrator and Council reviewed the 3 RFP that were received and also the proposals from our current Engineer. After review and discussion Litwiller will do some follow up calls on references and will let council know of her findings.
With no further business Owens moved to adjournment at 7:56pm, Schneider seconded and all voted aye. The next regular City Council Meeting will be held Monday, November 21, 2016 at 5:30pm in the Council Chambers of the Wellman Municipal Building.
Minutes transcribed by the City Clerk are subject to Council Approval.