October 17, 2016

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October 17, 2016

Wellman, Iowa

The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30pm.  Mayor Ryan Miller presided with City Administrator, and the following Council Members:  Robert Goodrich, Jared Schneider, Robert Freeman, Tracy Owens and Fern Bontrager.  Following the Pledge of Allegiance the Consent Agenda was approved up motion by Freeman, Seconded by Owens and all aye votes.  The consent agenda includes in the agenda, minutes from previous meeting, approval of July & August Financials, and the following claims:

10/10 Payroll    
Carrie Geno   $305.82
Sandra K Miller   $343.77
Allison R Watkins   $146.81
Carol A Wilkins   $947.43
Teresa K Lampe   $953.15
Beth A VanWinkle   $1,165.51
Betty Johnston   $118.31
Travis D Hartley   $1,048.50
Jesse J Meade   $1,141.31
Josh VanWinkle   $886.14
Christine D Huston   $1,017.72
Kelly L Litwiller   $1,606.41
FED Taxes   $3,364.42
Capital Projects CDBG Disinfection $6,391.00
Action Services Inc. South Park Porta Potty $70.00
Aero Rental Boom Rental- Maintenance Shed $718.50
Baker & Taylor Books Library Books $783.07
Baker Paper Company Skate Rink Center Pull Towels $127.40
BMI General Licensing Skate Rink Music License $336.00
Brown Supply Co. Parkside Plugs $18.00
Card Center Envelopes/Budget Workshop/Gas Boot Camp School $2,474.75
Carol A Wilkins Library DVD Reimbursement $7.98
Carrie Geno Library Books Reimbursement $4.25
Clayton Energy Corporation Gas Purchase $9,921.90
Eastern Iowa Light & Power October Lift Station $101.95
Freeman Foods Skate Merchandise for Resale $39.65
Gronewold, Bell, Kyhnn & Co. FY16 Exam $2,250.00
Heath Consultants Inc Odorator Repair Services $410.37
Hills Bank & Draft Merchant Fees $392.36
HR Green 11th Street Sewer Project $1,578.00
Iowa Assoc Municipal Utilities Gas Construction/Welding Work $6,352.89
Iowa One Call September One Calls $21.60
JW’s Foods UPS – Gas $62.86
Kalona Machine Shop Tank Rental – Gas $30.00
LL Pelling Company Fall Road Chip & Seal $31,442.42
Nu-Trend Accessibility System City Hall Elevator $580.00
Office Express Sr. Dining Printer Ink/City Hall Office Supplies $142.67
Quality Window Cleaning Sr. Dining/City Hall Window Cleaning $105.00
Rex’s Refill & Supplies Library Printer Toner $55.03
Sam’s Club Skate Rink Merchandise for Resale $616.18
Sarah Latcham Library Supplies Reimbursement $56.96
United Laboratories Sewer Line Cleaner $699.60
USDA October Payment $2,532.00
Washington Community YMCA September Fees $459.64
Washington County Auditor Oct-Dec Law & Communications $20,722.50
Weamer Electric LLC Parkside/Sunrise Materials & Labor $128.25
Wellman Auto Parts Motor Oil $81.84
Yotty’s Sr. Dining Keys/Caulk Gun $34.99
Total   $102,794.91

 

July Financial Report:

Fund Revenues Expenses
General Fund $2,080.10 $48,394.08
Aid to Public Library $24.62 $0.00
Liability/Prop Ins $72.41 $1,010.00
Street Assessment $1,186.51 $0.00
Tax Credit Reimbursement $1.64 $19.28
Comm Dev Grant/Housing $0.00 $0.00
Comm Dev Grant/Sewer $0.00 $0.00
Road Use Tax $13,103.68 $2,983.30
Employee Benefit $52.82 $2,797.31
Local Option Sales Tax $12,019.58 $0.00
Tax Increment Financing $17.55 $2,532.00
Housing & Urban $2.72 $0.00
Library County $0.00 $0.00
Library Program $0.00 $0.00
Library Local $0.00 $0.00
Library Stitler Trust $0.00 $0.00
Library Fines & Fees $0.00 $75.88
Library State $0.00 $0.00
Library Savings $90.81 $290.04
Library Capital $0.00 $0.00
Skate Rink $210.00 $2,732.14
Parkside $1,757.73 $1,258.86
Parkside Maintenance $0.67 $0.00
Parks Playground Project $0.02 $0.00
Riverboat Municipal Grant $4.72 $0.00
Sr Dining HAA $0.00 $0.00
SR Dining Waiver $0.00 $0.00
Sr Dining Donation $223.65 $717.34
Sr Dining Project CD $0.00 $0.00
Debt Svc 2012 A $1.60 $0.00
Debt Svc 2012 B $124.04 $0.00
Debt Svc 2011 Infra $0.00 $0.00
Debt Svc Parkside $0.00 $0.00
Cap Equip Reserve $0.00 $0.00
Cap Proj Parkside $0.00 $0.00
Cap Proj Parks & Trls $0.00 $0.00
2011 Infrastructure $0.00 $0.00
Perm Funds/Library $0.00 $0.00
Water $41,268.39 $33,977.26
Water Capital Projects $13.47 $0.00
Water Sinking $0.01 $0.00
Water CD/RO Filters $0.00 $0.00
Water RO Project $1.53 $0.00
Sewer $25,442.16 $19,107.75
Sewer Capital Projects $1.12 $2,282.50
Sewer Sinking $0.01 $0.00
Gas $21,352.03 $22,519.20
Landfill/Garbage $3,988.77 $5,061.00
Cable TV $0.83 $0.00
Storm Water $3,181.96 $7,600.00
  $126,225.15 $153,357.94

 

August Financial Report:

Fund Revenues Expenses
General Fund $25,230.65 $20,722.17
Aid to Public Library $825.58 $0.00
Liability/Prop Ins $3,301.05 $103.00
Street Assessment $1,058.23 $0.00
Tax Credit Reimbursement $1.48 $356.83
Comm Dev Grant/Housing $0.00 $0.00
Comm Dev Grant/Sewer $6,391.00 $6,391.00
Road Use Tax $19,255.38 $4,997.19
Employee Benefit $2,266.02 $2,090.46
Local Option Sales Tax $12,021.81 $0.00
Tax Increment Financing $46,960.92 $2,532.00
Housing & Urban $2.52 $0.00
Library County $0.00 $0.00
Library Progam $0.00 $0.00
Library Local $0.00 $0.00
Library Stitler Trust $0.00 $0.00
Library Fines & Fees $0.00 $29.58
Library State $0.00 $0.00
Library Savings $69.61 $113.56
Library Capital $0.00 $0.00
Skate Rink $187.00 $3,273.95
Parkside $1,616.71 $5,233.93
Parkside Maintenance $0.71 $0.00
Parks Playground Project $0.02 $0.00
Riverboat Municipal Grant $4.37 $0.00
Sr Dining HAA $0.00 $0.00
SR Dining Waiver $0.00 $0.00
Sr Dining Donation $1,046.20 $1,149.08
Sr Dining Project CD $0.00 $0.00
Debt Svc 2012 A $0.38 $0.00
Debt Svc 2012 B $8,611.93 $0.00
Debt Svc 2011 Infra $11,399.04 $250.00
Debt Svc Parkside $0.00 $0.00
Cap Equip Reserve $0.00 $0.00
Cap Proj Parkside $0.00 $0.00
Cap Proj Parks & Trls $0.00 $0.00
2011 Infrastructure $0.00 $0.00
Perm Funds/Library $0.00 $0.00
Water $41,995.87 $19,476.58
Water Capital Projects $12.48 $0.00
Water Sinking $0.01 $0.00
Water CD/RO Filters $0.00 $0.00
Water RO Project $1.42 $0.00
Sewer $24,082.88 $23,537.42
Sewer Capital Projects $6,391.94 $830.00
Sewer Sinking $0.01 $0.00
Gas $15,036.92 $33,138.49
Landfill/Garbage $3,629.25 $5,864.25
Cable TV $600.61 $2,070.74
Storm Water $2,930.92 $0.00
  $234,932.92 $132,160.23

In public forum Sam Bailey discussed his Eagle Scout Project that took place at Wishard Park.  He thanked all the volunteers who took the time to help with the project and donated to make the shelter happen.  Council thanked Sam for choosing to do the project for the City of Wellman.  It will be a great asset to the park.

Randy Tinnes indicated there were 26 calls for September with nothing unusual.

Josh Dean from PeopleServices gave council an update on Water and Wastewater facilities.  Indicated that there were a few leaks at the water plant in the past month, which have been fixed and a couple he still is working on.  The clean in place tank had a leak that developed in the past few weeks as well that will need to be repaired.  The quote is later in the agenda to be approved.   Josh gave an update on PeopleService employee hires for Riverside facilities.  Lucas who was part for PeopleServices has been hired as full time to run between Riverside and Wellman, as well as new full time employee has been hired to maintain the Riverside Facilities.  With the experience all have will hopefully be beneficial to both locations.

Pat Callahan presented council with a rough final draft of the Capital Improvements Plan for the City of Wellman.  He discussed the steps that were taken to decide on the improvements to be included in the plan.  He indicated that the impression the City of Wellman gives overall is great for someone driving through the town.  He indicated that he did a CIP back in 2001 for the City and noticed several of the projects have been completed.  Pat said that the City of Wellman is unique with the amount of funds for use to help fund the capital projects and believes the City has a great start.  He has suggested to council to review the plan, make any changes necessary and get them back to City Administrator for review at the next meeting and Pat will make changes to present final draft.  Once final draft has been approved a public hearing will be held to get feedback from citizens and then final CIP will be approved by council.

Resolution No. 16-51 A resolution awarding contract for the Wastewater Treatment Plan Disinfection Improvements Project was introduced and caused to be read.  Litwiller indicated that the HR Green has recommended awarding the project to Iowa Bridge & Culvert of Washington, Iowa as the low bid of the four bids received.  The bid was $735,000.  Engineering was estimated at $131,500 with grant administration as $25,000.  The City of Wellman has also received a grant of $500,000 from CDBG Grant.  Bontrager moved to approve Resolution No. 16-51, Freeman seconded and upon roll call the vote was unanimous ayes.

Resolution No. 16-52 Resolution awarding contract for the Water Treatment Plant Improvement Project was introduced and caused to be read.  Litwiller explained the project to council with concerns with the price of the Filter to Waste.  She indicated the Alternate Bid 1 of the automation of the back wash bid was okay, she didn’t feel comfortable with the base bid for the filter to waste.  Dennis White from PeopleServices was going to check with DNR to see if his plan for this project would be approved by DNR without having to have engineering.  The council had decided to move forward with receiving RFP’s from 3 engineers to give a proposal cost of evaluating the facilities.  Litwiller believes that this project should be held off until we have the evaluation done and information from DNR to make sure we are not spending money that is not needed.   This project has not been made a mandate and can wait to make sure we have all information needed to make decisions.  Resolution No. 16-51 was tabled due to more information needed to make decision.

Resolution No. 16-53 Resolution establishing the Kalona News as an official publication newspaper for the City of Wellman was introduced and caused to be read.  Anamosa Publications Inc, owned by Jim & Bridget Johnson has purchased the Wellman Advance.  They have merged the Wellman Advance into the Kalona News also combining Riverside Current, Highland Review and Lone Tree Reporter in the Kalona News.  The charge for legal advertising should not change, since rates are set by the state.  Jim requested that the Kalona News be named the official newspaper for the City of Wellman.  Goodrich moved to approve Resolution No. 16-53; Seconded by Bontrager and upon roll call the vote was 4 unanimous ayes and one nay vote by Freeman.

Discussion and action was taken regarding the CIP tank at the water plant.  Litwiller gave council 3 proposals to fix the tank.  1st option was to replace tank with a new one at a cost of $6,895 but lead time as 4-6 weeks.  Litwiller explained that we didn’t have time to wait as a clean in place needed to take place prior to this time in order to make sure we don’t cause more issues within the facility and believed that the current tank was in good condition otherwise and that the leak could be repaired.  The 2nd option was to have the repair fixed from the inside which meant that a man way entry would need to be placed in the top of the tank and the cost was $4,695.  Litwiller after talking with operator and engineers indicated that the cost of this repair was not much different than the replacement of the tank and asked if other options.  Aero Tec who will be doing the repair believes they could fix from outside which would be a cost of $2,695.  Litwiller recommended to council to go with third option of fixing from outside.  Owens approved the third option, Freeman seconded and all aye votes.

Discussion and action was taken on crack seal bid from LL Pelling.  LL Pelling gave estimate of crack sealing for 8th Ave, 9th Ave and 13th St. Schneider indicated that 7th Ave, 1st Ave and 3rd St also need to be addressed.  Litwiller requested that council indicate which ones they would like to see done and she would get a new quote.  They agreed that 1st Ave from 3rd St North to Hwy 22, 9thAve from Hwy 22 North to 13th St, 7th Ave from Hwy 22 South to 3rd St, 3rd St from 1st Ave to 9th Ave would be the streets they feel need to be addressed.  Schneider also would like Litwiller to check about purchasing own equipment to do these projects.  He feels that our employees need to be doing these jobs rather than hiring out.  Freeman approved to move forward with crack seal on suggested street not to exceed the cost of $32,500, Schneider Seconded and all aye votes.

In council reports, Litwiller updated council on status of 8th Ave water/wastewater project.  Engineer and City Sewer will be here on Tuesday to do locate of the mains and services to be able to give a proposal of project.   11thStreet Sewer project is on hold right now as we are waiting on estimate of relocating gas main.  USDI is to be in town on Tuesday or Wednesday to give estimate.  Litwiller will be presenting the estimate to engineers to discuss with DeLong.  Litwiller let council know she met with an engineering company last week and has two meetings on Tuesday with others to discuss the water/wastewater RFP’s that went out.  HR Green is aware that we are having an additional engineer to give us evaluations of the facility.  Owens wanted to commend Josh VanWinkle on the comments he is receiving from the public.  He indicated that he has several comments on the work he has been doing and the citizens appreciate his efforts.  Owens would like to see the council review gas rates in the near future.  He also mentioned that he has gotten several comments about nuisance properties in town. Citizens were commending the City on the efforts they were doing earlier in the season, but don’t seem to be seeing anything in progress now.  Litwiller indicated that we have not stopped, but I have several other projects right now that need to be addressed and will be getting back to them.  Miller also indicated that he has spoke with someone who may be interested in working with City to help carry this process out just like Washington currently does.   Bontrager says she is encouraged by what Pat Callahan said earlier in the meeting about the appearance of town.  Schneider wondered about the light at the old DX station at the corner of 8th Ave and 3rdStreet.  Litwiller will talk with public works.  Goodrich asked where we stood with the Parkside Activity Center’s heating and cooling system.  Litwiller explained that she has been speaking with Kuenster’s to get information and they are not ready yet.  Once we have received information Kuenster will be coming to meeting.  Goodrich suggested that he would like to see an estimate from J & S Plumbing as well.  Goodrich also mentioned that we need to be following the before and after meeting laws.

With no further business Owens moved for adjournment at 7:45pm, Seconded by Freeman and all voted aye.  The next regular City Council meeting will be held Monday, November 7, 2016 at 5:30 pm in the Council Chambers of the Wellman Municipal Building.

Minutes transcribed by the City Clerk subject to Council Approval.

© 2019 City of Wellman 316 8th Avenue, PO Box 129, Wellman, IA 52356

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