April 17, 2017
Wellman, Iowa
The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30pm. Mayor Ryan Miller presided with City Administrator, City Clerk and the following Council Members: Robert Goodrich, Shannon McCain, Fern Bontrager, Robert Freeman and Tracy Owens. Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Goodrich, Seconded by Owens and all aye votes. The consent agenda includes the agenda, minutes from previous meeting, approval of March Financials, and the following claims:
| 4/10 Payroll | ||
| Carrie Geno | $358.57 | |
| Sandra K Miller | $384.87 | |
| Allison R Watkins | $120.11 | |
| Carol A Wilkins | $947.81 | |
| Teresa K Lampe | $953.53 | |
| Beth A VanWinkle | $1,166.28 | |
| Betty Johnston | $122.25 | |
| Travis D Hartley | $1,049.27 | |
| Jesse J Meade | $1,141.70 | |
| Josh VanWinkle | $901.54 | |
| Christine D Huston | $1,018.10 | |
| Kelly L Litwiller | $1,608.14 | |
| FED Taxes | $3,374.21 | |
| All American Lock and Key | WTP Broken Lock | $160.00 |
| Amazon | Library Supplies/Books | $95.45 |
| American Library Association | Membership Renewal | $175.00 |
| Baker & Taylor Books | Library Books | $572.11 |
| Bancard Center | Operator Worshop-Meade/Hartley | $860.00 |
| Brown Supply Co. | Water Meter | $760.00 |
| Carol A Wilkins | Library Reimbursement | $206.23 |
| Clayton Energy Corporation | March Gas Purchase | $22,871.35 |
| East Central IA Council Gov. | Wastewater Administration | $1,660.00 |
| Easter Iowa Light & Power Co. | Lift Station | $113.30 |
| Freeman Foods | Skate Merchandise for Resale/Shop Cleaning Supplies | $98.32 |
| Helmuth Repair, Inc. | Power Washer Parts | $30.66 |
| Hills Bank & Trust | Merchant Fees | $497.79 |
| Iowa One Call | Jan-Mar One Calls | $36.00 |
| Iowa Prisons Industries | Street/Traffic Signs | $1,362.15 |
| Kalona Machine Shop | Tank Rental-Gas | $20.00 |
| Kuenster Heating & Air | Parkside ERV Blower Belt | $93.75 |
| Mahaska Bottling Co | Skate Pop for Resale | $72.10 |
| PeopleService Inc. | May Water/Wastwater | $14,122.00 |
| Quality Window Cleaning | City Hall Window Cleaning | $150.00 |
| Sam’s Club | Skate Merchandise for Resale | $394.50 |
| Technology Services of Iowa | Maintenance Fee | $140.00 |
| Unitypoint Clinic-Occupational | Lampe Drug Test | $37.00 |
| USDA | April Payment | $2,532.00 |
| Washington Community YMCA | March Fees | $259.43 |
| Washington County Auditor | Apr-June Law Enforcement/Communications | $20,722.50 |
| Washington Evening Journal | Library Annual Subscription Renewal | $127.25 |
| Wellman Auto Parts | Shop Supplies | $27.59 |
| TOTAL | $81,342.86 |
March Financials:
| Fund | Revenues | Expenses |
| General Fund | $103,057.72 | $13,349.59 |
| Aid to Public Library | $3,362.96 | $0.00 |
| Liability/Prop Ins | $13,530.72 | $0.00 |
| Street Assessment | $1,371.10 | $0.00 |
| Tax Credit Reimbursement | $7,840.28 | $862.31 |
| Comm Dev Grant/Housing | $0.00 | $0.00 |
| Comm Dev Grant/Sewer | $51,535.00 | $51,535.00 |
| Road Use Tax | $13,876.97 | $4,062.08 |
| Employee Benefit | $9,277.98 | $1,267.75 |
| Local Option Sales Tax | $10,267.51 | $0.00 |
| Tax Increment Financing | $55,861.03 | $2,532.00 |
| Housing & Urban | $1.80 | $0.00 |
| Library County | $0.00 | $0.00 |
| Library Progam | $0.00 | $0.00 |
| Library Local | $126.35 | $64.83 |
| Library Stitler Trust | $0.00 | $0.00 |
| Library Fines & Fees | $0.00 | $0.00 |
| Library State | $1,310.60 | $0.00 |
| Library Savings | $4.56 | $0.00 |
| Library Capital | $0.00 | $0.00 |
| Skate Rink | $6,775.00 | $3,738.90 |
| Parkside | $2,539.09 | $1,296.30 |
| Parkside Maintenance | $0.72 | $0.00 |
| Parks Playground Project | $0.02 | $0.00 |
| Riverboat Municipal Grant | $20,096.30 | $0.00 |
| Sr Dining HAA | $0.00 | $0.00 |
| SR Dining Waiver | $0.00 | $0.00 |
| Sr Dining Donation | $449.49 | $578.07 |
| Sr Dining Project CD | $0.00 | $0.00 |
| Debt Svc 2012 A | $6.10 | $0.00 |
| Debt Svc 2012 B | $26,689.61 | $0.00 |
| Debt Svc 2011 Infra | $0.00 | $0.00 |
| Debt Svc Parkside | $0.00 | $0.00 |
| Cap Equip Reserve | $0.00 | $0.00 |
| Cap Proj Parkside | $0.00 | $0.00 |
| Cap Proj Parks & Trls | $0.00 | $0.00 |
| 2011 Infrastructure | $0.00 | $0.00 |
| Perm Funds/Library | $0.00 | $0.00 |
| Water | $45,609.53 | $37,087.42 |
| Water Capital Projects | $8.92 | $0.00 |
| Water Sinking | $0.02 | $0.00 |
| Water CD/RO Filters | $0.00 | $0.00 |
| Water RO Project | $1.00 | $0.00 |
| Sewer | $24,991.20 | $13,806.88 |
| Sewer Capital Projects | $129,163.74 | $92,961.03 |
| Sewer Sinking | $0.01 | $0.00 |
| Gas | $88,789.53 | $47,874.16 |
| Landfill/Garbage | $3,872.38 | $3,004.50 |
| Cable TV | $0.40 | $0.00 |
| Storm Water | $3,086.56 | $0.00 |
| $623,504.20 | $274,020.82 |
No one spoke in public forum.
Randy Tinnes indicated that there were 16 calls in March. Tinnes also let council know that they had gotten the speed trailers set up in town last night and new this year they put up some data recorders as well, which should give them more accurate data to look at.
Andrew Marsh with HR Green updated Council on the Water and Wastewater Treatment Plants. Marsh updated that the Wastewater Disinfection Project is on schedule and budget. Marsh then went into discussion regarding the report he received from the leak detection that was done by M.E. Simpson. There were no large leaks detected but 4 smaller leaks were found. These 4 will need to be fixed and then look for other options to get a handle on all the large amounts of water loss. It was recommended awhile back to have meters put on some of the city owned buildings so that we can monitor the usage at these locations and compare with our water loss records. Litwiller indicated that most of these have been done and that Dean and Public Works will be getting the fire station metered as well. Marsh also went over the 4 different sites for Well #4 and gave both pros and cons for each site. Litwiller questioned whether there was any other options for Well #3 or if it’s just completely out of service. She asked if Marsh could come up with estimates for the cost of a thorough cleaning on well #3 so that they can move forward with a decision.
Josh Dean with PeopleService updated Council on a few items, as of March 1stthe Public Works Employees no longer are doing the chores for the Water and Wastewater Plants. They now share between PeopleService Employees. He also wanted council to know that PeopleService had to let their part time employee go, things were not working out with him. Also, he’s going to need to look into replacing the Auto Dialer at the Lift Station, it’s on its last leg.
Resolution No. 17-20 A resolution to set a date for public hearing regarding official map of the City of Wellman, Iowa, governing land use within City – Changing C-1B to R-1 in Daytonville was introduced and caused to be read. The Public Hearing will be at the May 1st Council Meeting. Bontrager moved to approve Resolution No. 17-20, McCain Seconded and upon roll call the vote was unanimous ayes.
Discussion and action was had on the L.L. Pelling bids. Council with the help of Miller, Litwiller and Josh Vanwinkle looked over the bids to see which items could be eliminated and also discussed some additional streets to add to the bids. Litwiller reminded council that there was only $20,000 left in the budget for this fiscal year. After much discussion, Bontrager made a motion to have Public Works & Litwiller make decisions for which streets to have fixed within the $20,000 budget, Freeman Seconded and all voted aye.
Discussion and action on applying for IDNR Derelict Building Grant Program with WEDG was had. Litwiller explained that this is in regards to the Miller/Starbeck Building. She’s been in contact with Ed Raber, the director of WEDG, who presented her with this grant. The grant has a deadline of April 27th but Raber feels that the city could go ahead and apply for this grant due to having the intent of ownership of the building. Goodrich made a motion to go ahead with applying for the grant, Owens Seconded and all voted aye.
Bontrager moved to approve the Hach Renewal Proposal, McCain Seconded and all voted aye.
Discussion and action was had on purchase of Water Meter and Backflow Preventer for the Fire Station. Litwiller explained that the DNR has requested that the Backflow Preventer be put in for 3 or 4 years and we haven’t gotten around to it. And due to trying to get a handle on the water loss issues that was discussed earlier in the meeting the Water Meter needs to be done. Total cost of the two is $3,680.00. Goodrich made a motion to make the purchase, Bontrager seconded and all voted aye.
In council reports, Goodrich mentioned that he’d like to see council members have the option to put something on the agenda once or twice a month. He also wanted to mention that he witnessed an incident this weekend up at the North Park with a resident allowing his 3 dogs to run around during the Easter egg hunt and was not cleaning up after them. This resident became angry when addressed about it by the person running the Easter egg hunt. He feels that maybe we shouldn’t allow dogs in the park. Litwiller stated that she has contacted this resident and reminded them of the ordinances. McCain wanted to know what the status was on the dirt pile located at the corner of 8th Street and 8th Ave. Josh VanWinkle made a note to get this taken care of. Bontrager mentioned that during the previous administrator’s exit interview, he thought a good way to make things easier would be to have council members bring up issues to the Administrator as they come along, this way the issues could possibly be cleared up without having to involve the Council. Freeman mentioned that gravel has been put down on Gum Avenue but there are still some good sized holes that need some filling in. Litwiller will follow up on this; she was told that the grading was going to be done before the gravel was put down.
Owens mentioned that the Fire Station is contemplating doing chip and seal in front of their building and he’s contacted the county to see if they would help with the cost. He also mentioned that he’s had many residents complimenting the work that Josh VanWinkle is doing around town. Litwiller mentioned that the Easter egg hunt had a great turn on Saturday. Lampe feels that this was the best one they’ve had yet. Miller mentioned that the Welcome to Wellman sign location has been finalized. He also mentioned that as of now the preschool room at Parkside will not be used starting next school year. We’re going to have to decide what we want the room used for if this happens.
With no further business Goodrich moved to adjournment at 7:16 pm, Freeman seconded and all voted aye. The next regular City Council meeting will be held Monday, May 1, 2017 at 5:30pm in the Council Chambers of the Wellman Municipal Building.
Minutes transcribed by the City Clerk are subject to Council Approval.