October 16, 2017
Wellman, Iowa
The Wellman City Council met in regular session in the Council Chambers of the Wellman Municipal Building at 5:30 pm. Mayor Ryan Miller presided with City Administrator, City Clerk and the following Council Members: Robert Goodrich, Shannon McCain, Fern bontrager, Robert Freeman, & Tracy Owens. Following the Pledge of Allegiance the Consent Agenda was approved upon motion by Goodrich , seconded by Owens and 4 aye votes; Freeman abstained. The consent agenda includes the agenda, minutes from previous meeting, Approval of July Financials, Approval of Freeman Foods Liquor License, and the following claims:
| 10/9 Payroll | ||
| Megan E Harris | $321.41 | |
| Ashten E VanWinkle | $142.56 | |
| Carol A Wilkins | $915.87 | |
| Troy M Wilkins | $336.76 | |
| Teresa K Lampe | $799.49 | |
| Ryan J Miller | $276.80 | |
| Beth A VanWinkle | $1,100.31 | |
| Betty J Johnston | $127.07 | |
| Travis D Hartley | $969.57 | |
| Jesse J Meade | $1,111.31 | |
| Josh S VanWinkle | $914.95 | |
| Christine D Huston | $967.61 | |
| Kelly L Litwiller | $1,601.08 | |
| Cynthia S Thrapp | $662.46 | |
| Fed Taxes | $3,409.85 | |
| Lora Hoover | Deposit Refund | $23.24 |
| Deana Cobb | Deposit Refund | $60.36 |
| Lindsey & Ryan Davis | Deposit Refund | $187.51 |
| Amazon | Library Books | $155.71 |
| Baker & Taylor Books | Library Books/DVD’s | $647.19 |
| Bancard Center | Gas Supplies/Amazon Membership | $119.91 |
| Bonnie’s Upholstery | Library Child Rocker | $75.00 |
| Brown Supply Co | Water Meters/Supplies | $6,009.50 |
| Carol A Wilkins | Library Supplies Reimbursement | $195.55 |
| Clayton Energy Corp | September Gas Purchase | $4,414.05 |
| Cox Sanitation & Recycling | WTP/WWTP Dumpster | $75.00 |
| Demco | Library Supplies/Furniture | $451.70 |
| Eastern Iowa Light & Power | September Lift Station | $106.99 |
| Freeman Foods | Skate Merch for Resale/City Hall Sup/Sr Dining Sup | $77.01 |
| Groebner & Associates Inc | Gas Tape/Freight | $41.32 |
| HR Green Company | WWTP Disinfection Improvement | $742.77 |
| Kalona Machine Shop | Gas Tank Rental | $20.00 |
| Kalona News | September Minutes | $260.71 |
| Limecreek Township Clerk | October Payment | $600.00 |
| LL Pelling Co | Fall Chip & Seal | $19,997.95 |
| Megan E Harris | Library Supplies Reimbursement | $19.65 |
| Menards | Skate Fall Harvest Supplies | $68.46 |
| Mid-Prairie Schools | 16/17 Crossguard | $2,616.75 |
| Reggie Tire | City Equipment Fuel | $74.25 |
| Sam’s Club | Skate Merch for Resale | $824.87 |
| Slabach Construction | Sewer Plant Vacuum | $450.00 |
| Technology Services of Iowa | Library Tenology Update/City Monthly Maintenance | $189.99 |
| USDA | Parkside Payment | $2,532.00 |
| Utility Safety & Design | September Retainer Fee | $175.00 |
| Washington Community YMCA | September Fees | $464.07 |
| Washington County Auditor | October-December Law Enforcement/Communications | $21,231.25 |
| Wellman Auto Parts | Gas Supplies | $32.26 |
| Yotty’s | Parkside Banquet Hall Light Bulbs | $63.96 |
| TOTAL | $76,661.08 |
July Financials:
| Fund | Revenues | Expenses |
| General Fund | $4,174.05 | $52,318.86 |
| Aid to Public Library | $9.84 | $126.76 |
| Liability/Prop Ins | $14.80 | $1,010.00 |
| Street Assessment | $1,199.55 | $0.00 |
| Tax Credit Reimbursement | $3.15 | $146.02 |
| Comm Dev Grant/Housing | $0.00 | $0.00 |
| Comm Dev Grant/Sewer | $0.00 | $0.00 |
| Road Use Tax | $18,241.74 | $5,460.14 |
| Employee Benefit | $12.34 | $5,493.02 |
| Local Option Sales Tax | $11,988.39 | $5,000.00 |
| Tax Increment Financing | $3.87 | $2,532.00 |
| Housing & Urban | $2.40 | $0.00 |
| Library County | $0.00 | $0.00 |
| Library Progam | $0.00 | $0.00 |
| Library Local | $122.28 | $211.00 |
| Library Stitler Trust | $0.00 | $0.00 |
| Library Fines & Fees | $0.00 | $0.00 |
| Library State | $0.00 | $679.81 |
| Library Savings | $0.00 | $0.00 |
| Library Capital | $0.00 | $0.00 |
| Skate Rink | $1,850.08 | $3,696.30 |
| Parkside | $1,807.52 | $1,103.05 |
| Parkside Maintenance | $1.00 | $0.00 |
| Parks Playground Project | $0.02 | $0.00 |
| Riverboat Municipal Grant | $5.10 | $0.00 |
| Sr Dining HAA | $0.00 | $0.00 |
| SR Dining Waiver | $0.00 | $0.00 |
| Sr Dining Donation | $861.36 | $173.71 |
| Sr Dining Project CD | $0.72 | $0.00 |
| Debt Svc 2012 A | $1.36 | $0.00 |
| Debt Svc 2012 B | $0.00 | $0.00 |
| Debt Svc 2011 Infra | $23.69 | $0.00 |
| Debt Svc Parkside | $0.00 | $0.00 |
| Cap Equip Reserve | $0.00 | $0.00 |
| Cap Proj Parkside | $0.00 | $0.00 |
| Cap Proj Parks & Trls | $0.00 | $0.00 |
| 2011 Infrastructure | $0.00 | $0.00 |
| Perm Funds/Library | $0.00 | $0.00 |
| Water | $69,596.53 | $30,641.11 |
| Water Capital Projects | $4.46 | $0.00 |
| Water Sinking | $0.01 | $0.00 |
| Water CD/RO Filters | $0.00 | $0.00 |
| Water RO Project | $1.35 | $0.00 |
| Sewer | $24,979.59 | $18,321.74 |
| Sewer Capital Projects | $1.35 | $2,407.00 |
| Sewer Sinking | $0.01 | $0.00 |
| Gas | $24,841.37 | $32,959.42 |
| Landfill/Garbage | $3,788.79 | $4,847.62 |
| Cable TV | $0.43 | $0.00 |
| Storm Water | $3,404.18 | $1,000.00 |
| $166,941.33 | $168,127.56 |
In public forum, Rick Wojtak spoke on behalf of him and his wife. They live at 1808 6th Ave. North and have recently purchased the lot beside them with the intention of building a garage on it. After reading the covenants they found out that if a garage is built it can’t be a free standing garage, it must be attached or have a breeze way connecting it. He asked if the city could do anything to have this changed. Litwiller stated that after talking with the city attorney the city has to go by what the covenants state.
Randy Tinnes indicated that we had 19 calls last month with nothing out of the ordinary.
Resolution No. 17-37 A Resolution to allow Alliant Energy to add light from North Park across 11th Street by Walking Path to Elementary was introduced and caused to be read. McCain moved to approve, Seconded by Goodrich and upon roll call the vote was unanimous ayes.
Resolution No. 17-38 A Resolution to match funds with YMCA for RIF Grant for Parkside Activity Center Security Cameras was introduced and caused to be read. McCain moved to approve, Seconded by Owens and upon roll call the vote was unanimous ayes.
Resolution No. 17-39 A Resolution authorizing the City of Wellman to apply for a grant from Washington County Riverboat Foundation (WCRF) for the purpose of the Annual Municipal Funds was introduced and caused to be read. Freeman moved to approve, Seconded by Bontrager and upon roll call the vote was unanimous ayes.
Resolution No. 17-40 A Resolution to hire Water & Wastewater Superintendent and set wages and benefits for that position was introduced and caused to be read. Goodrich moved to approve, Seconded by McCain and upon roll call the vote was unanimous ayes.
Discussion and action on Tinker & Rasor Estimate to purchase Gas Short Locator was had. Jesse Meade was present and explained to Council the benefits to having this tool. Owens made a motion to go ahead with this purchase, Freeman Seconded and all voted aye.
Discussion and action on retracement survey for Gas Regulator Station on Fir Ave was had. Litwiller explained that they need to have the survey done in order to know whether there is enough room to add the Regulator Station, which needs to be done in order to renew the cities 25 year permit. Bontrager made a motion to have the survey completed, McCain seconded and all voted aye.
Freeman made a motion to approve the 3rd Street Concrete patch bid from B & L Concrete for $2300.00, Goodrich seconded and all voted aye.
Owens made a motion to allow the Wellman Scofield Library to utilize the old Senior Center/ALC Building for expansion, Goodrich seconded and all voted aye.
Owens mad a motion to have HydroView camera the Sewer & Storm main near Fick property on 8th Ave, McCain seconded and all voted aye.
Discussion and action on Parkside Activity Center use by YMCA was had. Boyse & Schulte along with some YMCA patrons and instructors were present to answer any questions and concerns that council had with the use of the Banquet Hall located at the Wellman Parkside Center by the YMCA for exercise classes. Some of council’s concerns were the wear and tear that these classes have on the walls and carpets of the room and whether the Y should be paying something for the use of the room. After much discussion council will provide Litwiller with their guidelines and have Litwiller and Boyse meet to discuss what will work best for everyone.
Decision on donation toward YMCA Recreation Programs was tabled for a later date due to council wanting some more information from the YMCA.
Discussion and action on Building Maintenance, Street and Park Superintendent job descriptions was had. Miller explained that he had put together some job functions for each department. Litwiller explained that she feels this would help in the office to know who to call when certain situations come up plus the accountability of knowing who has or hasn’t done a job if this would happen. Freeman made a motion to approve the job descriptions, McCain seconded and the vote was 4 ayes, one nay.
With no further business to be discussed McCain moved for adjournment at 7:06pm, Freeman seconded and all voted aye. The next regular City Council Meeting will be Monday, November 6, 2017 at 5:30pm in the Council Chambers of the Wellman Municipal Building.
Minutes transcribed by the City Clerk subject to Council Approval.